Office Coordinator

Omnicom Media

Auckland

On-site

NZD 50,000 - 70,000

Full time

6 days ago

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Benefits offered by this job

Free breakfast

Wellbeing allowance

Flexible working agreement

Birthday leave

Long Weekend Pass

Life and discounted health insurance

Discounted gym memberships

Graduation leave

Lunch & Learns

Regular social, cultural, and team- 1

Job summary

OMD New Zealand is seeking a proactive Front of House & Office Coordinator for our Auckland CBD offices on a fixed-term contract through to March 2027. You’ll greet clients, manage reception, coordinate meetings, travel, events, and support the leadership team to keep offices running smoothly.

This role blends front-of-house, administration, travel coordination, and event management, offering variety and development opportunities within a diverse, inclusive agency environment.

Qualifications

Experience in Front of House, Administration, Office Coordination, Hospitality, Retail, Events, or similar role.
Excellent communication and relationship-building skills.
Professional, positive, and approachable manner.
Strong organisational skills and attention to detail.
Ability to juggle multiple priorities in a busy environment.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Proactive attitude and willingness to get stuck in.
Discretion with confidential information.
Ability to work independently and collaboratively.

Responsibilities

Acting as the face of OMD, creating a welcoming and professional experience for clients, visitors, candidates, and employees.
Managing reception, phone calls and emails, visitor sign-ins, parking, and security processes.
Coordinating meeting rooms, internal and client meetings, catering and AV/tech needs.
Ensuring offices, kitchens, reception and communal spaces are organised and presentable.
Managing office supplies, stationery, merchandise, equipment maintenance and supplier relations.
Supporting travel bookings, meeting coordination, presentations, agendas and minutes.
Assisting senior leaders and Executive Assistant with day-to-day administration.
Coordinating couriers, deliveries, office communications, staff directories and seating plans.
Coordinating agency events, conferences and client functions from planning to delivery.
Supporting wellbeing, culture, and employee engagement initiatives across the business.
Partnering with vendors to deliver seamless workplace and event experiences within budgets.

Skills

Front of House

Office Coordination

Hospitality experience

Customer-focused

Communication skills

Organisational skills

Microsoft Office

Tools

MS Word

Excel

PowerPoint

Job description

OMD New Zealand | Auckland CBD

Whether you’re an experienced Office Coordinator or ready to take the next step from hospitality, retail, or another customer-facing role, this could be the opportunity you’ve been waiting for.

OMD New Zealand is looking for a proactive and people-focused Front of House & Office Coordinator to join our Auckland team on a fixed-term contract through to March 2027. As the face of our agency, you’ll play a pivotal role in creating an outstanding experience for our people, clients, and visitors while helping keep our offices running smoothly behind the scenes.

About The Role

As the first point of contact for our agency, you’ll create a welcoming and professional environment for employees, clients, candidates, and visitors. You’ll work closely with our Executive Assistant, leadership team, and People & Culture function to deliver a seamless workplace experience across our Auckland offices.

No two days are the same. One moment you’ll be greeting clients and coordinating meetings, the next you’ll be organising a team event, managing travel arrangements, or supporting office-wide initiatives.

What You’ll Be Doing

Acting as the face of OMD, creating a welcoming and professional experience for clients, visitors, candidates, and employees.
Managing reception, incoming calls and emails, visitor sign-ins, parking, and office security processes.
Coordinating meeting rooms, internal and client meetings, catering, and AV/technology requirements.
Ensuring office, kitchen, reception, and communal spaces remain organised, stocked, and presentation ready.
Managing office supplies, stationery, merchandise, equipment maintenance, and supplier relationships.
Supporting travel bookings, meeting coordination, presentations, agendas, minutes, and general administration.
Assisting senior leaders and the Executive Assistant with day-to-day operational and administrative support.
Managing couriers, deliveries, office communications, staff directories, seating plans, and office procedures.
Coordinating agency events, conferences, celebrations, and client functions from planning through to delivery.
Supporting wellbeing, culture, inclusion, and employee engagement initiatives across the business.
Partnering with vendors and stakeholders to deliver seamless workplace and event experiences while monitoring associated budgets.

This role offers a unique blend of front-of-house, administration, office operations, travel coordination, and event management, making it ideal for someone who enjoys variety and wants to develop broad business support skills.

About You

We’re looking for someone who genuinely enjoys helping others and takes pride in creating positive experiences. You may already have experience in office administration or coordination, or you may be looking to transition from hospitality, retail, events, or another customer-focused environment where organisation and service excellence are key.

You’ll Bring

Experience in Front of House, Administration, Office Coordination, Hospitality, Retail, Events, or a similar customer-focused role
Excellent communication and relationship-building skills
A professional, positive, and approachable manner
Strong organisational skills and attention to detail
The ability to juggle multiple priorities in a busy environment
Intermediate Microsoft Office skills, including Word, Excel, and PowerPoint
A proactive attitude and willingness to get stuck in
Strong judgement and discretion when handling confidential information
The confidence to work independently while collaborating effectively with a wide range of people

Why Join OMD?

At OMD, our people are at the heart of everything we do. We pride ourselves on fostering an inclusive, collaborative, and supportive environment where everyone has the opportunity to learn, grow, and succeed.

OMD is a proud member of Diversity Works NZ and an equal opportunity employer. We offer great flexibility for employees and have a strong focus on health and wellbeing. Here’s a sneak peek into the agency for you to enjoy: https://diversityworksnz.org.nz/case-studies/2020-diversity-awards-nz/emerging-diversity-inclusion-omd-new-zealand

In Return, You’ll Enjoy