Operations Administrator: Records, Projects & HSE Support

Northpower; Rotorua; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

EAP & wellbeing support

Life insurance

Flexible leave

KiwiSaver employer contributions

Discounted health cover

Job summary

Northpower in Rotorua, NZ is seeking an experienced Administrator to support the Transmission & Growth team with day-to-day coordination, invoicing, and records management. You’ll work across SharePoint, Maximo and accounting processes, keeping information accurate and accessible for project teams and stakeholders.

Join a busy, safety‑conscious environment where strong attention to detail, proactivity, and excellent communication help keep projects on track and the wider admin team operating

Qualifications

• 3-5+ years administration experience in a complex operational or project environment.
• Strong Microsoft Office skills, particularly Excel.
• High level of computer and IT literacy.
• Excellent data entry and document management skills.
• Experience working with accounting software.
• Experience with SharePoint and Maximo would be advantageous.
• Strong attention to detail and a methodical approach.
• Excellent written and verbal communication skills.
• Ability to build and maintain relationships with stakeholders.
• Proactive and able to prioritise competing demands.

Responsibilities

• Provide day-to-day administrative support across the Transmission & Growth teams.
• Manage purchase order invoices and travel/accommodation bookings.
• Support project-related coordination and record keeping across systems.
• Assist with HSE activities, event reporting, audits and registers.
• Liaise with Project Managers, Commercial Team and other stakeholders to keep processes running smoothly.

Skills

Excel

MS Office

Data entry

Communication

Organization

Tools

SharePoint

Maximo

Accounting software

Job description

Northpower in Rotorua, NZ is seeking an experienced Administrator to support the Transmission & Growth team with day-to-day coordination, invoicing, and records management. You’ll work across SharePoint, Maximo and accounting processes, keeping information accurate and accessible for project teams and stakeholders.

Join a busy, safety‑conscious environment where strong attention to detail, proactivity, and excellent communication help keep projects on track and the wider admin team operating