Administrator (T&G)

Northpower; Rotorua; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

EAP & wellbeing support

Life insurance

Flexible leave

KiwiSaver employer contributions

Discounted health cover

Job summary

Northpower in Rotorua, NZ is seeking an experienced Administrator to support the Transmission & Growth team with day-to-day coordination, invoicing, and records management. You’ll work across SharePoint, Maximo and accounting processes, keeping information accurate and accessible for project teams and stakeholders.

Join a busy, safety‑conscious environment where strong attention to detail, proactivity, and excellent communication help keep projects on track and the wider admin team operating

Qualifications

• 3-5+ years administration experience in a complex operational or project environment.
• Strong Microsoft Office skills, particularly Excel.
• High level of computer and IT literacy.
• Excellent data entry and document management skills.
• Experience working with accounting software.
• Experience with SharePoint and Maximo would be advantageous.
• Strong attention to detail and a methodical approach.
• Excellent written and verbal communication skills.
• Ability to build and maintain relationships with stakeholders.
• Proactive and able to prioritise competing demands.

Responsibilities

• Provide day-to-day administrative support across the Transmission & Growth teams.
• Manage purchase order invoices and travel/accommodation bookings.
• Support project-related coordination and record keeping across systems.
• Assist with HSE activities, event reporting, audits and registers.
• Liaise with Project Managers, Commercial Team and other stakeholders to keep processes running smoothly.

Skills

Excel

MS Office

Data entry

Communication

Organization

Tools

SharePoint

Maximo

Accounting software

Job description

We’re looking for an experienced Administrator to join our Transmission & Growth team and provide high-quality coordination and administrative support across a busy operational environment.

This is more than a traditional administration role. You’ll be at the heart of the team keeping records accurate, supporting project and HSE activities, coordinating accommodation and invoices, maintaining systems, and building strong relationships with people across the business and with our key stakeholders.

Good administration is what keeps a busy team operating smoothly. From ensuring invoices are processed correctly and project costs are tracked, to keeping HSE information accurate and supporting our people with the information they need, your work will have a direct effect on how effectively our teams operate.

Role Responsibilities:

You will provide day-to-day administrative support across the Transmission & Growth teams, managing purchase order invoices, booking accommodation and travel coordination, project-related co-ordination, and accurate record keeping. You’ll also support HSE activities, including event reporting, audits, registers and meeting preparation, while ensuring key information is maintained across systems such as SharePoint, QPulse and Maximo. Working closely with Project Managers, the Commercial Team, and other stakeholders, you’ll help keep processes running smoothly, provide support to the wider administration team, and identify opportunities to improve the way we work.

Experience:

We’re looking for someone who is confident working in a fast-paced environment and can manage multiple priorities while maintaining a high level of accuracy.

You’ll ideally have:

• 3 -5+ years’ administration experience, preferably within a complex operational, infrastructure or project environment.
• Strong Microsoft Office skills, particularly Excel.
• High level of computer and IT literacy
• Excellent data entry and document management skills.
• Experience working with accounting software.
• Experience with SharePoint and Maximo and would be advantageous.
• Strong attention to detail and a methodical approach to your work.
• Excellent written and verbal communication skills.
• The ability to build and maintain positive relationships with a wide range of stakeholders.
• A proactive approach you see what needs to be done and get on with it.
• Strong organisation skills and the ability to prioritise competing demands.
• A team-focused attitude and willingness to support others.
• The confidence to learn new systems and processes.

What Northpower Offers You:

Make real impact across Aotearoa in a stable and future‑focused sector. At Northpower, you’ll do work that matters and powers our communities while growing your career in an organisation that genuinely cares for its people.

You’ll benefit from:

• A people‑first culture built on safety, inclusion, and deep care, where contributions are recognised and wellbeing is supported through EAP and our award‑winning peer support network (Kaitiaki)
• Fair and market competitive pay with the flexibility to tailor through additional leave and increased employer KiwiSaver contributions
• Life insurance and preventative health initiatives (including annual flu immunisations and Mole Maps)
• Discounted group medical cover and health and fitness programmes (including Fitness Passport)
• Discounted fuel rates plus a range of retail discounts (including Boost, PB Tech and Specsavers)
• Ongoing learning and development, with clear career pathways to help you grow, specialise, or progress
• A welcoming, family‑friendly workplace where people are encouraged to be themselves and feel valued

About Northpower:

Northpower is an organisation with deep regional roots and national reach. We own and operate the electricity and fibre networks across Whangārei and Kaipara, delivering essential infrastructure to more than 60,000 connected customers, while also operating one of New Zealand’s largest mult‑utility contracting businesses.

From keeping the lights on today to building the infrastructure that will power tomorrow, our work spans electricity, fibre, renewables, transmission, and energy services. With more than 1,400 people across 16 locations, we act as one to support our communities, customers, clients, and critical national infrastructure across Aotearoa.

What connects all this work is real impact you can see in your community. The work you do at Northpower matters, it is seen, felt, and relied on every day.

New Zealand work rights are required for the role. Pré‑employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment.