Onsite Site Administrator — Operations & Compliance

PAE; RNZAF Base Ohakea Transmitting Station; On-site; NZD 50,000 - 70,000; Full time

Job summary

PAE is seeking a highly organised Site Administrator to support the Ohakea RNZAF contract, delivering key admin, finance, and compliance tasks in a full-time onsite role from 8am to 4:30pm, Monday to Friday. You will act as the central coordination point between operations, subcontractors, customers and internal support, ensuring workflows, invoicing, reporting, and site records are accurate and timely.

Applicants should have admin or contract coordination experience, strong Microsoft Office

Qualifications

• Previous experience in an administration, contract coordination, or operational support role (essential).
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a high level of accuracy.
• Well-developed communication and customer service skills.
• A proactive approach with the ability to work independently while supporting a busy operational team.
• Confidence using Microsoft Office Packages.

Responsibilities

• Finance and invoicing administration, including accurate processing and record keeping.
• Payroll and timesheet administration.
• Coordinating subcontractor onboarding, inductions, and site access requirements.
• Managing the procurement and distribution of PPE, uniforms, stationery, and general operational consumables.
• Supporting fleet administration, including maintaining vehicle records and coordinating servicing and maintenance.
• Providing reception and general administrative support, including managing incoming calls, emails, visitors, and customer enquiries in a professional and responsive manner.
• Assisting with reporting, compliance documentation, and maintaining accurate site records.
• Supporting operational teams with a range of day-to-day administrative activities to ensure efficient service delivery.

Skills

Administration

Contract coordination

Organisational skills

Microsoft Office

Communication skills

Multitasking

Job description

PAE is seeking a highly organised Site Administrator to support the Ohakea RNZAF contract, delivering key admin, finance, and compliance tasks in a full-time onsite role from 8am to 4:30pm, Monday to Friday. You will act as the central coordination point between operations, subcontractors, customers and internal support, ensuring workflows, invoicing, reporting, and site records are accurate and timely.

Applicants should have admin or contract coordination experience, strong Microsoft Office