Site Administrator - Devonport

Aotearoa New Zealand Association of Social Workers; Devonport-Takapuna; On-site; NZD 60,000 - 70,000; Full time

Job summary

PAE is seeking a Site Administrator for a full-time, onsite role at Devonport Military Camp. The position provides high-quality operational, financial, and administrative support across the site, acting as the central coordination point between teams, subcontractors, customers, and internal support.

You will handle invoicing, payroll, procurement, fleet, and reception duties while maintaining accurate site records and compliance.

Qualifications

• Experience in administration, contract coordination, or operational support is essential.
• Strong organisational skills with ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Good communication and customer service skills.
• Ability to work independently while supporting a busy team.

Responsibilities

• Finance and invoicing administration, including accurate processing and record keeping.
• Payroll and timesheet administration.
• Coordinating subcontractor onboarding, inductions, and site access requirements.
• Managing procurement and distribution of PPE, uniforms, stationery, and general consumables.
• Supporting fleet administration, including vehicle records and servicing coordination.
• Reception and general admin support, including calls, emails, visits, inquiries.
• Assisting with reporting and compliance documentation, maintaining site records.
• Supporting day-to-day admin activities to ensure efficient service delivery.

Skills

Administration experience

Contract coordination

Operational support

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

PAE is one of New Zealand’s largest providers of facilities management services. With a proud legacy of supporting critical infrastructure – we deliver services that keep our clients operating safely, efficiently, and sustainably.

We are looking for a highly organised and proactive Site Administrator to join our team in a full-time, onsite role at the Devonport Military Camp. This position is critical to the successful day-to-day delivery of our contract services, providing high-quality operational, financial, and administrative support across the site.

As the central coordination point between operational teams, subcontractors, customers, and internal support functions, you will ensure that workflows, invoicing, compliance, reporting, and site administration activities are delivered accurately and efficiently. Your contribution will play a key role in supporting operational performance, exceptional customer service, and contractual compliance.

Key Responsibilities

Your responsibilities will include:

• Finance and invoicing administration, including accurate processing and record keeping.
• Payroll and timesheet administration.
• Coordinating subcontractor onboarding, inductions, and site access requirements.
• Managing the procurement and distribution of PPE, uniforms, stationery, and general operational consumables.
• Supporting fleet administration, including maintaining vehicle records and coordinating servicing and maintenance.
• Providing reception and general administrative support, including managing incoming calls, emails, visitors, and customer enquiries in a professional and responsive manner.
• Assisting with reporting, compliance documentation, and maintaining accurate site records.
• Supporting operational teams with a range of day-to-day administrative activities to ensure efficient service delivery.

About You

To be successful in this role, you will have:

• Previous experience in an administration, contract coordination, or operational support role (essential).
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a high level of accuracy.
• Well-developed communication and customer service skills.
• A proactive approach with the ability to work independently while supporting a busy operational team.
• Confidence using Microsoft Office Packages.

Eligibility Requirements

Applicants must:

• Have the legal right to work in New Zealand.
• Be able to obtain and maintain all required customer clearances, including:
  • Credit check
  • Ministry of Justice check
  • NZDF Site and Security Clearance

What We Offer

This is an excellent opportunity to become part of a collaborative and supportive team where your contribution will make a real difference to the successful delivery of essential services. If you thrive in a fast-paced environment, enjoy coordinating multiple activities, and take pride in delivering outstanding administrative support, we’d love to hear from you.

Applications close 10 September 2026, however, we may close the advertisement earlier should a suitable candidate be appointed.