Onsite Site Administrator – Facilities & Compliance

Aotearoa New Zealand Association of Social Workers; RNZAF Base Ohakea Transmitting Station; On-site; NZD 55,000 - 75,000; Full time

Job summary

PAE is seeking a highly organized Site Administrator for the Ohakea RNZAF base. This role provides critical operational, financial, and administrative support across the site, acting as the central coordination point between operational teams, subcontractors, customers and internal support functions.

You will manage workflows, invoicing, compliance, reporting and site records with a focus on accuracy, strong communication and the ability to multi-task in a fast-paced environment.

Qualifications

• Experience in an administration, contract coordination, or operational support role (essential).
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a high level of accuracy.
• Well-developed communication and customer service skills.
• A proactive approach with the ability to work independently while supporting a busy operational team.
• Confidence using Microsoft Office Packages.

Responsibilities

• Finance and invoicing administration, including accurate processing and record keeping.
• Payroll and timesheet administration.
• Coordinating subcontractor onboarding, inductions, and site access requirements.
• Managing the procurement and distribution of PPE, uniforms, stationery, and general operational consumables.
• Supporting fleet administration, including maintaining vehicle records and coordinating servicing and maintenance.
• Providing reception and general administrative support, including managing incoming calls, emails, visitors, and customer enquiries in a professional and responsive manner.
• Assisting with reporting, compliance documentation, and maintaining accurate site records.
• Supporting operational teams with a range of day-to-day administrative activities to ensure efficient service delivery.

Skills

Organisational skills

Attention to detail

Communication skills

Independent worker

Proactive approach

Tools

Microsoft Excel

Invoicing software

Job description

PAE is seeking a highly organized Site Administrator for the Ohakea RNZAF base. This role provides critical operational, financial, and administrative support across the site, acting as the central coordination point between operational teams, subcontractors, customers and internal support functions.

You will manage workflows, invoicing, compliance, reporting and site records with a focus on accuracy, strong communication and the ability to multi-task in a fast-paced environment.