Onsite Operations & Compliance Administrator

Aotearoa New Zealand Association of Social Workers; Devonport-Takapuna; On-site; NZD 60,000 - 70,000; Full time

Job summary

PAE is seeking a Site Administrator for a full-time, onsite role at Devonport Military Camp. The position provides high-quality operational, financial, and administrative support across the site, acting as the central coordination point between teams, subcontractors, customers, and internal support.

You will handle invoicing, payroll, procurement, fleet, and reception duties while maintaining accurate site records and compliance.

Qualifications

• Experience in administration, contract coordination, or operational support is essential.
• Strong organisational skills with ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Good communication and customer service skills.
• Ability to work independently while supporting a busy team.

Responsibilities

• Finance and invoicing administration, including accurate processing and record keeping.
• Payroll and timesheet administration.
• Coordinating subcontractor onboarding, inductions, and site access requirements.
• Managing procurement and distribution of PPE, uniforms, stationery, and general consumables.
• Supporting fleet administration, including vehicle records and servicing coordination.
• Reception and general admin support, including calls, emails, visits, inquiries.
• Assisting with reporting and compliance documentation, maintaining site records.
• Supporting day-to-day admin activities to ensure efficient service delivery.

Skills

Administration experience

Contract coordination

Operational support

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

PAE is seeking a Site Administrator for a full-time, onsite role at Devonport Military Camp. The position provides high-quality operational, financial, and administrative support across the site, acting as the central coordination point between teams, subcontractors, customers, and internal support.

You will handle invoicing, payroll, procurement, fleet, and reception duties while maintaining accurate site records and compliance.