Events Administrator

Canon Business Services ANZ; Auckland; On-site; NZD 60,000 - 80,000; Full time

Job summary

Canon Business Services ANZ seeks an on-site Events Coordinator in Auckland CBD to plan, coordinate and delivery a wide range of corporate events, leadership meetings and employee engagement activities.

You will manage event logistics, stakeholder relationships and on-site operations, while leading a small team and ensuring compliance and continuous improvement across the business.

Qualifications

• 2+ years in events administration, hospitality, or workplace services.
• Chemical-like text trimmed to fit description.
• Experience coordinating multiple events and logistics.

Responsibilities

• Coordinate event bookings, schedules and calendars across locations.
• Plan and deliver corporate events, meetings, training, and engagement activities.
• Lead and support onsite teams including Concierge and Barista.
• Manage attendee registrations, invitations and event communications.
• Coordinate venue setups, catering, AV and logistics.
• Build relationships with internal stakeholders and suppliers.
• Process purchase orders and event-related invoices.
• Prepare reports and monitor event performance for continuous improvement.
• Ensure health, safety and compliance of all activities.
• Provide backup support for Operations Manager when required.

Skills

Event coordination

Stakeholder management

Attention to detail

Supplier & contractor liaison

Administration

Microsoft Office

PO/invoice processing

Independent problem solving

Health & safety knowledge

Tools

Microsoft Office Suite

Job description

About Us | Mō Mātou

At Canon Business Services (CBS), we're a technology solutions partner for ambitious organisations. Across Australia, New Zealand and the Philippines, we help customers move past roadblocks, embrace opportunities and achieve real business outcomes through smart technology, business process and workplace solutions. By combining deep expertise with a focus on outcomes, we help organisations move faster, work smarter and unlock what's next.

• Deliver standout events and experiences
• Auckland CBD
• Full-time permanent position, Monday – Friday

About Us | Mō Mātou

At Canon Business Services (CBS), we're a technology solutions partner for ambitious organisations. Across Australia, New Zealand and the Philippines, we help customers move past roadblocks, embrace opportunities and achieve real business outcomes through smart technology, business process and workplace solutions. By combining deep expertise with a focus on outcomes, we help organisations move faster, work smarter and unlock what's next.
What makes CBS different is our people and our solutionist mindset. We don't jump to quick fixes, we look deeper, ask the right questions and work closely with our customers to solve what really matters. Through our Truly Care approach, we listen with curiosity, plan with expertise and deliver with efficiency, building trusted partnerships that create lasting value and real results.
When you join CBS, you'll be part of a business that invests in your growth and development. You'll have the opportunity to work alongside talented experts, contribute to meaningful outcomes for customers and take on new challenges that help you build your career. Together, we're creating smarter solutions, delivering real results and making a genuine impact for the organisations we support.

About the Role | Mō te Tūranga

Join Canon Business Services and play a key role in creating exceptional workplace and event experience. Based on site at one of our customers in Auckland CBD, this role reports to the Service Delivery Manager and supports the planning, coordination and delivery of a wide range of corporate events, leadership meetings, employee engagement activities and customer functions.
No two days are the same. From managing event logistics and stakeholder relationships to overseeing event administration, financial processes and concierge operations, you'll help ensure every event runs smoothly while delivering a positive experience for employees, customers and visitors. You'll also lead a small onsite team and contribute to continuous improvement initiatives that enhance workplace experiences across the business.

Scope of the role includes:

• Coordinate event bookings, schedules and calendars across multiple locations
• Support the planning and delivery of corporate events, meetings, training sessions and engagement activities
• Lead and support the Events Coordinator, Auckland Concierge and Barista team
• Manage attendee registrations, invitations and event communications
• Coordinate venue setups, catering, AV requirements and event logistics
• Build strong relationships with internal stakeholders, suppliers and service providers
• Process purchase orders, invoices and event-related financial administration
• Prepare reports, track event performance and support continuous improvement initiatives
• Ensure event activities meet health, safety and compliance requirements
• Provide operational support and backup coverage for the Operations Manager when required

About you| Mōu

You're organised, proactive and enjoy being at the centre of bringing people and events together. You thrive in a fast-paced environment, can juggle competing priorities and take pride in delivering a seamless experience for customers and stakeholders.
You'll be a confident communicator who enjoys building relationships across the business and working with a wide range of stakeholders. You're someone who notices the details, takes ownership of your work and stays calm when plans need to change.
Most importantly, you're a collaborative team player who enjoys supporting others, contributing ideas and finding better ways of working.

Key skills and experience include:

• Minimum 2 years' experience in events administration, hospitality, workplace services, customer service or administration
• Experience coordinating multiple events, bookings and logistical requirements simultaneously
• Strong stakeholder management skills with the ability to build relationships at all levels
• Excellent organisational skills with strong attention to detail and accuracy
• Experience working with suppliers, contractors and service providers
• Intermediate to advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams
• Experience processing purchase orders, invoices and managing administrative processes
• Ability to work independently, solve problems and remain calm under pressure
• Understanding of workplace health and safety requirements within an events environment

What’s in it for you | He Aha kei roto mōu

We believe in the power of an inclusive and diverse workforce. We trust you will bring your authentic self to work, and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we