On-Site Project & PA Coordinator – Whale Bay (Part-Time)

eCoast, Ltd.; Raglan; On-site; NZD 41,000 - 55,000; Part time

Job summary

eCoast Consulting & Research in Whale Bay (Raglan) seeks a part-time Project Administrator/Personal Assistant to support directors and managers. 20-25 hours per week, office-based, not remote. Hourly salary $30-$40 depending on experience.

You will manage calendars, travel, invoices in Xero, keep projects up to date, and assist with social media and marketing. The role suits an organized, proactive individual who can juggle priorities and work with AI tools.

Qualifications

• Experience in an EA, PA or administrative role.
• Experience with Xero; monday.com experience a plus, or willingness to learn.
• Comfortable using AI tools like Claude or ChatGPT in daily work.
• Organised with a good eye for detail.
• Able to work independently and juggle competing priorities.

Responsibilities

• Check in with directors and managers on priorities; keep systems up to date.
• Manage calendars, coordinate meetings, travel and accommodation.
• Handle ad hoc requests and keep the Whale Bay office running.
• Set up new projects and close completed ones with handover docs.
• Review upcoming travel and project logistics.
• Raise invoices in Xero, enter bills and track payments.
• Help deliver social media and digital marketing.
• Send directors a short update on progress and blockers.
• Month-end admin: tidy accounts and ensure records are complete.
• Review project folders for gaps; support proposals and funding inputs.

Skills

EA/PA experience

Xero experience

monday.com experience

AI tools (Claude/ChatGPT) usage

Organised / attention to detail

Independent work / prioritisation

Tools

Xero

monday.com

Job description

eCoast Consulting & Research in Whale Bay (Raglan) seeks a part-time Project Administrator/Personal Assistant to support directors and managers. 20-25 hours per week, office-based, not remote. Hourly salary $30-$40 depending on experience.

You will manage calendars, travel, invoices in Xero, keep projects up to date, and assist with social media and marketing. The role suits an organized, proactive individual who can juggle priorities and work with AI tools.