Part-Time Project Admin - Construction (Auckland)

Capstone Projects NZ; Auckland; On-site; NZD 34,000 - 48,000; Part time

Job summary

Capstone Projects NZ is a growing development management and advisory firm based in Auckland. We seek a Part-time Project Administrative Assistant to support the project delivery team with calendars, meetings, invoicing, documents and reports.

You will coordinate milestones, arrange travel, and liaise with internal and external stakeholders to ensure smooth project operations in a dynamic, client-facing environment.

Qualifications

• Strong administrative and clerical skills with attention to detail.
• Excellent communication to interact confidently with clients and team.
• Experience supporting senior staff with high-level coordination.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Organizational skills to prioritize tasks in projects.

Responsibilities

• Manage calendars and schedule meetings for the delivery team.
• Provide document management, invoicing and payments support.
• Draft/format reports and correspondence as needed.
• Coordinate project milestones and deliverables.
• Arrange travel and meeting logistics; liaise with stakeholders.

Skills

Administrative skills

Communication skills

Organizational skills

Team collaboration

Confidentiality & proactivity

Education

Administration or related qualification

Tools

MS Office

Job description

Capstone Projects NZ is a growing development management and advisory firm based in Auckland. We seek a Part-time Project Administrative Assistant to support the project delivery team with calendars, meetings, invoicing, documents and reports.

You will coordinate milestones, arrange travel, and liaise with internal and external stakeholders to ensure smooth project operations in a dynamic, client-facing environment.