ECE Centre Administrator - Part-Time, On-Site | Whau Valley

Busy Bees Ltd; New Zealand; On-site; NZD 20,000 - 27,000; Part time

Benefits offered by this job

Full pay parity

Staff uniforms provided

Supportive leadership

Subsidised childcare

Development opportunities

Flu vaccines and First Aid certs

National network

Job summary

Busy Bees Whau Valley is seeking a Centre Administrator to support kaiako, whānau and the Centre Manager, ensuring smooth day-to-day operations of the ECE setting.

This on-site role focuses on enrolments, client queries, payroll support, invoicing, and reporting between the centre and our national office, with emphasis on accuracy, confidentiality and warm, professional communication.

Qualifications

• Administration experience in ECE or similar dispersed service.
• Attention to detail, confidentiality and accuracy.
• Professional communication with whānau and visitors.
• Initiative and time management in a busy setting.

Responsibilities

• Manage new enrolments and maintain the accuracy of the Child Management System.
• Welcome internal and external administrative queries.
• Build relationships with parents and whānau.
• Handle invoicing, parent payments and debtor follow-up.
• Support WINZ applications and subsidies for families.
• Reconcile staff timesheets for payroll support.
• Coordinate information/reporting between the centre and Support Office.
• Assist Centre Manager with general administration and health and safety records.

Skills

Administration experience

Attention to detail

Confidentiality

Professional communication

Initiative

MS Office

Learning management systems

ECE legislation understanding

WINZ subsidies understanding

Tools

Child Management System

Job description

Busy Bees Whau Valley is seeking a Centre Administrator to support kaiako, whānau and the Centre Manager, ensuring smooth day-to-day operations of the ECE setting.

This on-site role focuses on enrolments, client queries, payroll support, invoicing, and reporting between the centre and our national office, with emphasis on accuracy, confidentiality and warm, professional communication.