Executive Assistant & Office Operations Lead

Equip People Limited; Hastings; On-site; NZD 52,000 - 76,000; Full time

Benefits offered by this job

Weekly pay

Job summary

Equip People Limited in Hastings, North Island, seeks an experienced Office Manager/PA to provide high‑level executive support to the Managing Director and keep the office running smoothly. You will coordinate diaries, communications, travel, and administrative projects across the business.

This is an immediate‑start temporary assignment with potential longer‑term opportunities for the right candidate, offering weekly pay and a busy, varied workplace in Hawke’s Bay.

Qualifications

• Experience in Office Management, PA, or senior administration roles.
• Excellent organisation and time management required.
• Strong communication and customer-focused approach.
• Proficiency with Microsoft Office and business systems.

Responsibilities

• Manage the Managing Director's diary, emails, meetings, and priorities.
• Prepare correspondence, reports, presentations, and business documentation.
• Coordinate travel, meetings, and administrative projects.
• Act as the first point of contact for customers, suppliers, and visitors.
• Maintain office systems, records, supplies, and documentation.
• Assist with proposals, pricing documents, and tender administration.
• Support communication across operations, accounts, workshop, and management teams.
• Ensure a professional front-of-house experience and office environment.

Skills

Executive support

Organisational skills

Time management

Communication

Tools

Microsoft Office

Business systems

Job description

Equip People Limited in Hastings, North Island, seeks an experienced Office Manager/PA to provide high‑level executive support to the Managing Director and keep the office running smoothly. You will coordinate diaries, communications, travel, and administrative projects across the business.

This is an immediate‑start temporary assignment with potential longer‑term opportunities for the right candidate, offering weekly pay and a busy, varied workplace in Hawke’s Bay.