Office Manager

Newlands Intermediate School Board; New Zealand; On-site; NZD 55,000 - 65,000; Part time

Job summary

Newlands Intermediate School Board – Newlands, North Island, seeks an organised School Administrator to oversee daily operations, greet visitors and keep the front office running smoothly. The role is 35 hours per week, Monday to Friday, 8am–3.30pm, term-time only.

You will manage enrolments, calendar scheduling, supplies, and act as liaison across staff, families and external partners. The ideal candidate will have HERO experience, strong Google workspace skills, and outstanding organisational

Qualifications

• Experience with HERO student management software and school admin tools.
• Advanced skills with Google Workspace (Gmail, Docs, Sheets, Calendar).
• Exceptional organisational and interpersonal skills, written and verbal.

Responsibilities

• Manage enrolment queries and schedule Principal appointments.
• Maintain school calendar and order supplies.
• Co-ordinate lost property and second-hand uniforms.
• Serve as Board secretary and Returning Officer.
• Handle new student enrolments and monitor attendance via HERO.
• Provide medical assistance and support safety procedures.
• Act as primary liaison between staff, parents, whanau and external parties.
• Support event planning, inventory and operational logistics.

Skills

HERO software

Google Workspace

Organisational skills

Interpersonal skills

Multitasking

Tools

HERO system

Google Workspace

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Newlands Intermediate School Board – Newlands, North Island

Our amazing Office Manager is retiring after many years at our kura. We are seeking an organised, welcoming, and proactive School Administrator to keep our day-to-day operations running smoothly. In this key role, if you can be the warm welcoming face of our front office, thrive in a fast-paced environment and love contributing to a solutions-oriented workplace, we want to hear from you. This position is Monday - Friday, 8am - 3.30pm, 35 hours per week. Term time only to support 520 students and staff.

Key responsibilities

Manage inbound daily communications, enrolment queries, schedule appointments for the Principal, maintain the school calendar, order school supplies, co-ordinate lost property and second hand uniforms

Serve as the Board secretary and Returning Officer

Act as the primary point of contact between staff, parents, whanau, leadership and external parties with clear empathetic communication

Process new student enrolments, administer out-of-zone ballots, and monitor daily student attendance using the HERO system

Provide medical assistance for students and staff

Support emergency and safety procedures

Primary liaison for all visitors, assisting with event planning, inventory management and operational logistics

About you

Experience with student management software, such as HERO

Advanced skills with the Google suite

Exceptional organisational and interpersonal skills both written and verbal

Demonstrated ability to multi-task, prioritise and stay cool under pressure

Previous experience in a school administrative role with understanding of the Ministry of Education's expectations and interactions with schools, will be advantageous to applicants

Remuneration

This will be dependent on the skills of the successful applicant. Remuneration will be determined using the Support Staff in Schools Collective Agreement.