School Administrator / Receptionist

Patricia Avenue School; Hamilton; On-site; NZD 34,440,000 - 44,083,000; Part time

Job summary

Patricia Avenue School is seeking a friendly and professional School Administrator / Receptionist to support students, staff, whānau and visitors. The role aids day-to-day office operations and maintains accurate records while coordinating communications and admin tasks.

The successful candidate will handle reception, enrolments, attendance, purchasing and health & safety tasks in a busy school environment. School holidays off.

Qualifications

• Experience in school admin or reception is desirable.
• Excellent communication with students, staff and whānau.
• Ability to multi-task and stay organised in a busy school office.
• Proficient with Microsoft 365 applications and related tools.

Responsibilities

• Reception duties: answer phones, enquiries, greet visitors.
• Student administration: enrolments, attendance, records.
• Support school communications and newsletters.
• Provide admin support to leadership and staff.
• Coordinate purchasing, suppliers, contractors and vehicle admin.
• Assist with Health & Safety and general office tasks.

Skills

Administration

Customer service

Organisational skills

Prioritisation

MS 365

Canva familiarity

HERO familiarity

Tools

Microsoft 365 Suite

Outlook

Word

Excel

Canva

HERO

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Part-Time 8.30am to 3.30pm | Term Time Only
Start Date: 12 October 2026 (Term 4) or ASAP
Support Staff in Schools' Collective Agreement

About the role

Patricia Avenue School is seeking a friendly and professional School Administrator / Receptionist to be an integral part of our school team. This varied role supports students, staff, whānau, and visitors while helping ensure the smooth day-to-day running of the office.

Key responsibilities

Reception duties, including answering phones, responding to enquiries, and welcoming visitors.

Student administration, including enrolments, attendance, and maintaining accurate records.

Supporting school communications and newsletters.

Providing administrative support to leadership and staff.

Coordinating purchasing, suppliers, contractors, and vehicle administration.

Supporting Health & Safety requirements and general office administration.

About you

Strong administration and customer service skills.

Strong organisational skills, accuracy, and initiative.

The ability to manage competing priorities in a busy environment.

Proficiency with Microsoft 365, including Outlook, Word, and Excel.

Ideally, experience with HERO and Canva.

The ability to build positive relationships with students, whānau, staff, and visitors.

A professional, friendly, and confidential approach.

A supportive and welcoming team environment.

A varied and rewarding role in a specialist school setting.

School holidays off.

The opportunity to make a positive difference for students and whānau every day.

Applicants must be legally entitled to work in New Zealand and hold a current valid work visa where applicable.

Police vetting and reference checks will be done.

Applications will be reviewed as they are received, and the position may be filled before the closing date.

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