Head Of Learning Area (Yr 1–8) – Leadership & Growth

Kingsway; Auckland; On-site; NZD 48,000 - 61,000; Full time

Benefits offered by this job

Job security

Wellbeing hub

Vaccination training

Childcare support

Incentives

Career development

Modern POS & tech

Entrepreneurial environment

Job summary

Ocean Concrete is seeking an experienced Office Manager to lead a busy Auckland office and administrative team, reporting to the Directors. You will shape systems, manage day-to-day operations and collaborate with key stakeholders to drive efficiency.

The role requires strong organisation, staff supervision, budget awareness and a proactive approach to process improvement. A permanent, full-time position with generous benefits is offered.

Qualifications

• Diploma (NZQF Level 5–6) or higher or 3+ years in office management/senior admin.
• Experience supervising staff and managing administrative operations, budgets and records.
• Strong organisational, communication and problem-solving skills.

Responsibilities

• Oversee office administration and daily operations.
• Coordinate customer, supplier and contractor communications.
• Manage quotations, invoices and purchase orders.
• Schedule jobs and coordinate field teams.
• Support accounts, payroll and management reporting.
• Improve office procedures and record-keeping systems.
• Ensure health and safety compliance and records.
• Supervise onboarding and training of staff.
• Monitor budget, procurement and equipment needs.
• Prepare reports for Directors on performance and resourcing.

Skills

Leadership

Organisational skills

Communication

Problem solving

Attention to detail

Time management

Xero knowledge

Education

NZQF Level 5–6 Diploma or higher

Tools

Xero

Microsoft Excel

Job description

Office Manager

Take charge of a busy and growing office in the heart of Auckland CBD. This is a hands‑on leadership role for someone who enjoys bringing structure to fast‑moving operations, building efficient systems and getting the best from a small but capable team. You’ll work closely with the Directors and have real influence over how the office runs. If you’re an organised, confident leader with solid management experience, we’d love to hear from you.

We are seeking an experienced Office Manager to run our office operations and administrative team, reporting to the Directors.

About the role

We are looking for an experienced Office Manager to run our office operations and administrative team, reporting to the Directors.

Responsibilities

• Office administration and daily office operations
• Customer, supplier and contractor communication
• Quotations, invoices and purchase orders
• Job scheduling and field‑team coordination
• Accounts administration and payroll support
• Management reporting and operational information
• Office procedures and process improvement
• Customer enquiries and communications
• Work orders and job progress records
• Procurement and inventory requirements
• Employee and HR Administration
• Health and safety administration and records
• Maintain accurate employee, financial and health and safety records
• Identify and escale operational issues requiring management attention
• Continually identify practical opportunities to improve administrative and operational efficiency
• Plan, review and manage day‑to‑day office services, priorities, procedures and service standards
• Allocating staff time, workspace, equipment and other office resources
• Assign and monitor administrative work, supervise and coordinate employee onboarding, training, leave records and payroll information
• Maintain office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant
• Liaise with customers, suppliers, staff and external service providers
• Supervise and support office administration staff
• Coordinate staff records and general employment administration
• Develop and implement procedures to improve office efficiency
• Coordinate office administration, suppliers, facilities and general office requirements
• Assist management with projects, events, and other operational matters
• Maintain a professional, efficient, and welcoming office environment
• Supervise, train and allocate work to administrative staff, and monitor and evaluate their performance
• Develop and implement office policies, procedures and record‑keeping systems
• Manage the office budget, expenditure and procurement of equipment, supplies and services
• Oversee timesheet processing, payroll inputs, client invoicing and accounts, and liaise with our accountant
• Maintain employee records, including licensing and training records
• Ensure compliance with health and safety, employment and privacy obligations
• Co‑ordinate with operations management on staffing schedules and client requirements
• Prepare reports and advise Directors on office performance, resourcing and improvements

Job Requirements

• Ensure administrative tasks and records are completed accurately and on time.
• Maintain effective communication between customers, management, suppliers and field teams.
• Support timely procurement and availability of materials.
• Maintain accurate employee, financial and health and safety records.
• Identify and escalated operational issues requiring management attention.
• Continually identify practical opportunities to improve administrative and operational efficiency.
• A diploma (NZQF Level 5–6) or higher qualification, or at least 3 years' experience in office management or senior administration.
• Proven experience supervising staff and managing administrative operations, budgets and records.
• Strong organisational, communication and problem‑solving skills.
• Previous experience in an accounts or finance administration role.
• Good working knowledge of Xero.
• Strong understanding of accounts receivable and accounts payable.
• Confident using Microsoft Excel and other Microsoft Office applications.
• Good attention to detail and accuracy with numbers.
• Strong organisational and time‑management skills.

Skills and Knowledge

• Ability to work independently and take responsibility for assigned functions.
• Strong office and operational management skills.
• Excellent organisational and coordination.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and competing deadlines.
• Knowledge of accounts payable and receivable administration.
• Strong record keeping and documentation skills.
• Problem solving and decision making skills.
• Ability to communicate effectively with internal and external stakeholders.
• Ability to identify and implement improvements to administrative and operational processes.
• Ability to work independently and as part of a growing team.
• Strong communication, negotiation and relationship‑building skills.

Remuneration and Working Hours

Remuneration: $35 per hour

Working Hours: 8:00 AM – 5:00 PM, Monday – Friday. 40 hours per week.

Pay: NZD $38.00–$44.00 per hour, $36.00–$38.00 per hour, $32–$36 per hour, $25.00–$35.00 per hour.

Guaranteed Hours: Minimum 40 hours per week.

Employment: Permanent, Full‑Time.

Location

Onehunga, Auckland. East Tamaki, Auckland. Auckland, New Zealand.

Company

Active 4x4 Dismantlers Limited, trading as Ocean Concrete, LG Home Trading Limited, SURECAPITAL INVESTMENTS LIMITED, Tiara Enterprise Limited.

Benefits

• Job security in a stable, established organisation
• Mental health and wellbeing hub
• Fully funded annual flu vaccination and first aid training
• 50% childcare fees for your child
• Competitive base salary plus performance incentives
• Opportunity to work in a growing FinTech and payment technology business
• Modern POS, payment and digital technology solutions to take to market
• Career development opportunities as the SME business expands
• Supportive and entrepreneurial working environment
• Full‑time position with a growing New Zealand food business
• Opportunity to work closely with management and gain exposure across finance and business operations

Employment Eligibility

Applicants must have New Zealand work rights or be eligible for an appropriate work visa. NZ residency or a valid NZ work visa is a prerequisite. Applicants must have valid work visa or NZ residency.

Kindercare police vet all employees.

Right to Work

Applicants must have New Zealand work rights or be eligible for an appropriate work visa.