Office Administrator - To cover maternity leave

JD Construction Co; Upper Harbour; Hybride; NZD 48 000 - 60 000; Plein temps

Résumé du poste

JD Construction Co seeks a reliable Temporary Office Administrator to cover maternity leave, based in Albany. Role supports day-to-day operations with a focus on accounts administration, payroll, invoicing and general office duties.

Flexible to work in office or remotely, with hybrid arrangements as needed. The position runs for at least six months, offering varied administrative tasks across finance and admin for a construction business.

Qualifications

• Previous experience in administration or accounts administration.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Good written and verbal communication.
• Experience with Xero; Lentune is a bonus.

Responsabilités

• Processing supplier and subcontractor invoices and purchase orders.
• Preparing and submitting client progress claims and invoices.
• Monitoring outstanding payments and following up with clients and suppliers.
• Assisting with weekly payroll, timesheets and staff records.
• Preparing creditor payment runs and maintaining accurate financial records.
• Assisting with GST and PAYE payments and other tax-related administration.
• Providing general administrative support to management and site teams.
• Managing emails, phone calls, correspondence and document filing.
• Maintaining project records and assisting with day-to-day construction administration.
• Completing ad hoc administrative, accounts and finance tasks as required.

Connaissances

Organisational skills

Excel

Outlook

Written communication

Multitasking

Independence

Outils

Xero

Lentune

Description du poste

Office Administrator - To cover maternity leave

JD Construction is looking for a reliable and organised Temporary Office Administrator to join our team in Albany, providing maternity leave cover for a minimum of six months.

This is a varied administrative role supporting the day-to-day operations of our construction business, with a focus on accounts administration, payroll, invoicing and general office support.

The role can be performed either in the office or remotely, depending on the needs of the business at the time. Flexibility to work in both environments is required.

Key responsibilities

Processing supplier and subcontractor invoices and purchase orders.

Preparing and submitting client progress claims and invoices.

Monitoring outstanding payments and following up with clients and suppliers.

Assisting with weekly payroll, timesheets and staff records.

Preparing creditor payment runs and maintaining accurate financial records.

Assisting with GST and PAYE payments and other tax-related administration.

Providing general administrative support to management and site teams.

Managing emails, phone calls, correspondence and document filing.

Maintaining project records and assisting with day-to-day construction administration.

Completing ad hoc administrative, accounts and finance tasks as required.

About you

Previous experience in an administration or accounts administration role.

Strong organisational skills and excellent attention to detail.

Confident using Microsoft Office, particularly Excel and Outlook.

Good written and verbal communication skills.

Able to manage multiple tasks and meet deadlines.

Reliable, professional and comfortable working independently.

Proficient with Xero

Experience working with Lentune construction software a bonus

What We Offer

A varied role within an established construction business.

A supportive team environment.

The opportunity to utilise and develop your administration and accounts skills.

A fixed-term position providing maternity leave cover for a minimum of six months.

If you're organised, proactive and enjoy keeping a business running smoothly, we'd love to hear from you.