Office Administrator & Community Liaison

Aotearoa New Zealand Association of Social Workers; Blenheim; On-site; NZD 45,000 - 65,000; Full time

Job summary

The Office Administrator role is an excellent opportunity to join the vibrant and collaborative team at Rangitāne o Wairau. You will play a crucial part in supporting the smooth and efficient running of the rūnanga office, providing high-quality administrative support across the organisation.

The role is full-time but can be negotiable to part-time for the preferred candidate. The position covers diary and travel coordination, meeting setup, minute taking, member administration, venue hire for

Qualifications

• Experience in administration, reception or office coordination.
• Basic cultural competency and understanding of kaupapa Māori, te reo me ōna tikanga.
• Strong organisational and time management skills, with the ability to prioritise effectively, and simultaneously manage diverse tasks.
• Excellent communication and interpersonal skills, with a friendly and professional manner, is calm under pressure.
• Proficiency in using Microsoft Office applications, such as Word, Excel, and Outlook.
• A keen eye for detail and the ability to work accurately and efficiently.
• Proactive and self motivated, with the initiative to identify and respond to team needs, contribute to continuous improvement, and support colleagues to achieve shared outcomes.

Responsibilities

• Administration and office support - managing correspondence and filing systems, maintaining office supplies, coordinating the vehicle fleet and troubleshooting minor IT issues
• Kaimahi and meeting support - diary and travel coordination, meeting setup, minute taking, and coordinating mihi whakatau, blessings and haerenga
• Member support - supporting membership applications, database updates, membership statistics and reports, and assisting with surveys and member engagement
• Venue management - administering the hire of Ūkaipō and Tuamātene Marae in accordance with hire guidelines
• Basic financial administration - managing petty cash
• Communications and relationships - acting as a first point of contact and maintaining positive relationships with whānau, Trustees, iwi, vendors, contractors and stakeholders
• General administration - maintaining the preferred suppliers list and compliance documentation, supporting organisational communications, brand standards, and proactively supporting organisational priorities

Skills

Administration

Cultural awareness

Organisational skills

Communication skills

Microsoft Office

Attention to detail

Proactivity

Job description

The Office Administrator role is an excellent opportunity to join the vibrant and collaborative team at Rangitāne o Wairau. You will play a crucial part in supporting the smooth and efficient running of the rūnanga office, providing high-quality administrative support across the organisation.

The role is full-time but can be negotiable to part-time for the preferred candidate. The position covers diary and travel coordination, meeting setup, minute taking, member administration, venue hire for