Senior Administrator - Kaupapa Māori Community Liaison

Te Rūnanga o Ngāi Tahu; Bluff; On-site; NZD 38,000 - 46,000; Part time

Job summary

Te Rūnanga o Ngāi Tahu in Bluff seeks a Senior Administrator to support the General Manager, executives and daily operations of the office. The role includes coordinating calendars, hui logistics, and governance document preparation, with a focus on accuracy and discretion.

You will maintain records, support whānau rūnaka hui and events, and assist with communications and digital records. Night and weekend hours may be required for hui and events.

Qualifications

• Proven experience in senior administration or an equivalent role.
• Strong minute-taking and document preparation skills.
• Excellent written and verbal communication across diverse relationships.
• Highly organised with attention to detail and ability to manage competing priorities.

Responsibilities

• Coordinate calendars, travel, and hui logistics.
• Prepare agendas, take minutes, maintain governance records and track actions.
• Support Executive and whānau rūnaka hui, Marae Komiti, and related projects/events.
• Draft correspondence, maintain office records, greet visitors, and respond to enquiries.
• Maintain membership records in systems and support registration processes.
• Assist with communications and website updates; liaise with units as needed.
• Provide occasional cover for Finance Lead duties with training provided.

Skills

Senior administration

Minute-taking

Communication

Organisational skills

Discretion

Problem solving

Independent worker

Tools

Microsoft Word

Excel

Outlook

Teams

Tiki Database Systems

BoardPro

Xero

Job description

Te Rūnanga o Ngāi Tahu in Bluff seeks a Senior Administrator to support the General Manager, executives and daily operations of the office. The role includes coordinating calendars, hui logistics, and governance document preparation, with a focus on accuracy and discretion.

You will maintain records, support whānau rūnaka hui and events, and assist with communications and digital records. Night and weekend hours may be required for hui and events.