Office Administrator & Bookkeeping Specialist

Fluid Recruitment; Ashburton; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Training & development

Stable full-time role

Team culture

Ownership & responsibility

Job summary

Fluid Recruitment is seeking an organised Office Administrator to be the central hub of a busy local business in Canterbury/Ashburton. You will support bookkeeping, HR, health and safety, and range of administrative functions while maintaining accurate financial records.

The role requires meticulous organisation, strong Xero knowledge, accounts payable and bank reconciliation experience, and excellent communication.

Qualifications

• Experience in administration, bookkeeping, or similar roles.
• Strong working knowledge of Xero.
• Experience with accounts payable, bank reconciliations and general ledger management.
• Excellent organisational and time management skills.
• High attention to detail and accuracy.
• Strong Microsoft Excel and MS Office skills.
• Excellent communication and ability to build positive working relationships.
• Professional and confidential approach when handling sensitive information.
• Proactive attitude and willingness to support the wider team.

Responsibilities

• Manage day-to-day office administration and business records.
• Process and maintain financial transactions, invoices, and expenses accurately.
• Maintain financial records and general ledgers.
• Reconcile bank accounts and investigate discrepancies.
• Prepare financial reports for management review.
• Manage accounts payable activities.
• Maintain organised physical and digital filing systems.
• Support health and safety administration and incident/hazard records.
• Assist with HR administration and onboarding documentation.
• Liaise with external accountants and provide documentation for audits and compliance.
• Coordinate office purchasing and supplies.
• Provide general administrative support across the business.

Skills

Administration experience

Xero familiarity

Accounts payable

Bank reconciliations

General ledger

Excel

Communication skills

Confidentiality

Team support

Job description

Fluid Recruitment is seeking an organised Office Administrator to be the central hub of a busy local business in Canterbury/Ashburton. You will support bookkeeping, HR, health and safety, and range of administrative functions while maintaining accurate financial records.

The role requires meticulous organisation, strong Xero knowledge, accounts payable and bank reconciliation experience, and excellent communication.