Finance & Admin Coordinator | Xero & Ledger Expert

Phoenix Steel; Timaru; On-site; NZD 48,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Full-time role

Training & development

Work-life balance

Job summary

Phoenix Steel in Timaru, Canterbury is seeking an organised Office Administrator to be the lynchpin of the workshop’s office. You will help keep the office running smoothly, maintain accurate financial records, and keep filing systems in order while supporting the team on health and safety, HR, and general tasks.

The role suits someone who enjoys variety and wants to make a visible difference in day-to-day operations, with a supportive team to back you up.

Qualifications

• Proven experience as an administrator or book keeper, ideally within manufacturing or industrial environment.
• Proficiency in XERO and strong ledger management.
• Excellent organisational and time management skills with attention to detail.

Responsibilities

• Manage general administrative duties and business records to support owners.
• Process and record financial transactions, invoices and expenses accurately.
• Maintain up-to-date financial records and ledgers per accounting standards.
• Reconcile bank statements and identify discrepancies.
• Prepare financial reports for management review.
• Manage accounts payable and data entry with organised filing systems.
• Assist with health and safety admin and HR paperwork as needed.
• Liaise with external accountants and provide documentation for audits or tax.

Skills

XERO

General ledger

Accounts payable

Accounts receivable

Bank reconciliation

Excel

Microsoft Office

Payroll administration

HR admin

Health & safety admin

Education

NZQA accounting or bookkeeping qualification

Job description

Phoenix Steel in Timaru, Canterbury is seeking an organised Office Administrator to be the lynchpin of the workshop’s office. You will help keep the office running smoothly, maintain accurate financial records, and keep filing systems in order while supporting the team on health and safety, HR, and general tasks.

The role suits someone who enjoys variety and wants to make a visible difference in day-to-day operations, with a supportive team to back you up.