Office Administrator

PeoplePlus; Gisborne; On-site; NZD 45,000 - 60,000; Full time

Job summary

Hansen & Tomlinson in Gisborne is seeking an Office Administrator to join our small, close-knit team. You’ll manage banking, invoicing, wages, purchase orders and provide general admin support for Ken and the team.

This role offers variety, a supportive culture, and the chance to work with a friendly local employer. If you’re reliable, detail‑focused and comfortable handling financial information, we’d love to hear from you.

Qualifications

• Previous office administration or bookkeeping experience is essential.
• Basic accounting/invoicing software familiarity is needed; Infusion experience is a bonus but not required.

Responsibilities

• Bank reconciliation, including Eftpos transactions and cash payments.
• Managing timesheets and updating production/workshop time records.
• Handling emails, correspondence, and general office queries.
• Processing purchase orders and creditor invoices, including monthly coding and statement reconciliation.
• Creating and processing job cards, and following up debtor accounts.
• Processing weekly wages (once authorised) and PAYE payments.
• Reconciling GST returns (two‑monthly) and fuel excise returns (three‑monthly).
• Monthly system reports, journals, and general filing.
• Supporting end‑of‑year processes and liaising with the accountant.

Skills

Office administration

Bookkeeping

Attention to detail

Team player

Tools

Infusion

Job description

Hansen & Tomlinson is a well‑established Gisborne engineering and pump specialist business, and we’re on the hunt for an Office Administrator to join their small, close-knit team. This is a great opportunity for someone who enjoys variety, doesn’t mind rolling up their sleeves, and wants to be part of a workplace where people genuinely help each other out, have a laugh, and get stuck into the work together.

You’ll be the go‑to person keeping the back office running smoothly – from banking and invoicing through to wages, purchase orders, and general admin support for Ken and the team.

What you’ll be doing

• Bank reconciliation, including Eftpos transactions and cash payments
• Managing timesheets and updating production/workshop time records
• Handling emails, correspondence, and general office queries
• Processing purchase orders and creditor invoices, including monthly coding and statement reconciliation
• Creating and processing job cards, and following up debtor accounts
• Processing weekly wages (once authorised) and PAYE payments
• Reconciling, completing GST returns (two‑monthly) and fuel excise returns (three‑monthly)
• Monthly system reports, journals, and general filing
• Supporting end‑of‑year processes and liaising with the accountant

What we’re looking for

• Previous office administration, accounts, or bookkeeping experience (essential)
• Confidence with basic accounting/invoicing software (Infusion experience a bonus, but not essential – full training given)
• Good attention to detail and comfortable managing multiple ongoing tasks
• A team player with a positive, can‑do attitude who’s happy to pitch in wherever needed
• Reliable, trustworthy, and able to handle financial information with discretion

We’re a small team with a relaxed, supportive culture – we like to help each other out, have a laugh, and get the work done. If you’re looking for steady, varied admin work in a friendly Gisborne workplace, we’d love to hear from you.

This role is being recruited on behalf of Hansen & Tomlinson by People Plus Limited.