Office Administrator

ASJ Property Consultancy; Devonport-Takapuna; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Flexible hours

Supportive team

Varied and rewarding work

Office in Takapuna with expansive view

Job summary

ASJ Property Consultancy – Takapuna, North Island is seeking an experienced Office Administrator who blends strong attention to detail with a practical, hands-on approach to running a busy professional office. This role supports document quality and day-to-day coordination, from systems and reporting to office logistics and general “engine-room” tasks.

The role will suit someone who takes pride in detail, handles routine and complex tasks, and understands the importance of quality in a

Qualifications

• Strong attention to detail and document accuracy in a busy professional office.
• Proven proofreading skills and ability to spot errors before client delivery.
• Experience building and maintaining document templates, reports, tenders, and user guides.
• Excellent written communication and ability to manage internal and external communications.

Responsibilities

• Proofread, format, and perform final quality checks on externally issued documents for accuracy and presentation.
• Prepare and maintain document systems and resources including templates, tenders, reports, and user guides.
• Support project and job administration including setup, milestones, deadlines, and record-keeping.
• Coordinate office operations such as supplies, facilities, and service providers.
• Handle logistics tasks like courier arrangements and vehicle servicing as needed.
• Manage shared inboxes, task allocation, and internal communications.
• Assist onboarding/offboarding, asset/register management and general administration.

Skills

Attention to detail

Proofreading

Document management

Written communication

Organisational skills

Proactive mindset

Client liaison

Tools

MS Office

Adobe systems

Job description

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ASJ Property Consultancy – Takapuna, North Island

We are looking for an experienced Office Administrator who combines strong attention to detail and document accuracy with a practical, hands‑on approach to running a busy professional office.

This role supports both the quality of our externally issued documentation and the day‑to‑day coordination that keeps our team operating efficiently — from systems and reporting through to office logistics and general “engine‑room” tasks.

ASJ is a boutique property consultancy based on Auckland’s North Shore, providing Commercial Building Surveying, Architecture, Project Management, Passive Fire and Fire Engineering services.

The role:

This is a varied, all‑round administration role supporting professional staff, projects, and office operations.

Key responsibilities include:

• Proofreading, formatting, and conducting final quality assurance checks on externally issued documents to ensure accuracy, consistency, and professional presentation
• Preparing, maintaining, and managing document systems and resources, including templates, tenders, reports, and user guides
• Supporting project and job administration, including job setup, tracking milestones and deadlines, and maintaining accurate records
• Coordinating general office operations such as supplies, consumables, facilities, and service providers
• Coordinating occasional logistics tasks such as vehicle servicing and maintenance, courier arrangements, and other practical office requirements
• Managing shared inboxes, task allocation, and internal communications
• Supporting onboarding and offboarding, asset and register management, and general business administration

About you:

This role will suit someone that takes pride in doing the detail well, is comfortable handling both routine and complex tasks, and understands the importance of quality in a professional services environment.

You will bring:

• Strong written communication skills and a careful eye for detail
• Confidence proofreading professional documents and spotting errors before they leave the office
• A practical, proactive mindset — you notice what needs doing and take ownership
• Solid organisational skills and the ability to juggle competing priorities
• Proficiency in MS Office and Adobe systems
• A professional, approachable manner with clients, suppliers, and colleagues

What we offer:

• Flexible hours for the right candidate
• A supportive, close‑knit team of professionals
• Varied and rewarding work with strong client relationships
• A spectacular office in the heart of Takapuna with expansive views
• Working with ASJ is about balance — quality work, mutual respect, and people who pull their weight.

To apply for this job, you must be in New Zealand, have the right to work in New Zealand, and be brilliant.

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