Office administrator

Cephas Rock; Christchurch; On-site; NZD 40,000 - 50,000; Part time

Job summary

Cephas Rock Limited in Christchurch is seeking a part-time Office Administrator to support a small engineering consultancy. The role focuses on front-desk duties, scheduling, invoicing, and document preparation to keep the office running smoothly.

You will manage calls, assist the engineering team with calendars, use Workflow Max for project tracking, and handle invoices and office supplies. 22–25 hours per week with potential for more during busy periods and possible move to full-time.

Qualifications

• Minimum 2 years’ experience in office administration or a similar support role.
• Proficiency in MS Word and Excel; Xero and Workflow Max is an advantage.
• Strong organisational, communication, and time-management skills.
• Excellent written and spoken English; NZ residency or a valid NZ work visa.

Responsibilities

• Answer and direct incoming phone calls, and greet clients professionally.
• Assist in arranging daily schedules and appointments for the Engineering Team.
• Set up projects and track progress using Workflow Max (WFM).
• Prepare fee proposals, agreements, and job documents for clients.
• Issue invoices and manage account reconciliations, including following up on aged debtors.
• Collect mail from the PO Box.
• Purchase and maintain office consumables.

Skills

Organisational skills

Communication

Time management

Attention to detail

Proactive attitude

Multitasking

English language

NZ work eligibility

Tools

MS Word

Excel

Xero

Workflow Max

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Part-Time Office Administrator – Cephas Rock Limited, Christchurch

Cephas Rock Limited is a structural engineering consultancy based in Wigram, Christchurch. We are seeking a part-time Office Administrator to join our friendly team. This role is pivotal to the smooth and efficient operation of our office.

Responsibilities include:

• Answer and direct incoming phone calls, and greet clients professionally
• Assist in arranging daily schedules and appointments for the Engineering Team
• Set up projects and track progress using Workflow Max (WFM)
• Prepare fee proposals, agreements, and job documents for clients
• Issue invoices and manage account reconciliations, including following up on aged debtors
• Collect mail from the PO Box
• Purchase and maintain office consumables

Requirements:

• Minimum 2 years’ experience in office administration or a similar support role
• Proficiency in MS Word and Excel; experience with Xero and Workflow Max is an advantage
• Strong organisational, communication, and time-management skills
• Excellent attention to detail and a confident, proactive “can-do” attitude
• Ability to multitask and work independently
• High standard of written and spoken English
• New Zealand residency or a valid NZ work visa
• Part-time position 22-25 hours per week, with the potential for additional hours during busier periods
• Long-term potential to transition into a full-time role
• Friendly and supportive office environment
• Competitive remuneration based on experience