Administrator

Tribe Group; Auckland; Hybrid; NZD 60,000 - 75,000; Full time

Job summary

Tribe Group is seeking an Administrator in Auckland for a temporary role until 30 June 2027. The position is based in Grey Lynn with hybrid working available once up to speed, offering a dynamic environment supporting administration, finance, fleet and safety functions.

You will collaborate with internal teams and external stakeholders, coordinate scheduling and documentation, manage records, assist with onboarding, payroll, procurement and asset maintenance, and help ensure efficient, compliant

Qualifications

• Proven experience in administration or a similar role.
• Strong organisational skills with ability to manage multiple priorities.
• Professional communication style suitable for diverse stakeholders.
• Proactive, able to take initiative and support where needed.
• Attention to detail and ability to learn new systems quickly.

Responsibilities

• Provide administrative and operational support across finance, fleet, and health & safety.
• Coordinate travel bookings, meetings, correspondence, reports and document management.
• Manage office supplies, records and filing systems.
• Assist with onboarding, inductions, and recruitment administration.
• Process and maintain financial documents and systems; support purchasing.
• Provide payroll support and coordinate fleet administration.
• Coordinate building repairs, maintenance, and workplace assets.
• Support health, safety, and security processes; promote safe work practices.
• Monitor procedures and identify efficiency improvements.

Skills

Administration experience

Organisational skills

Stakeholder liaison

Attention to detail

Communication

Proactive mindset

Tools

Confidential information handling

Job description

• This is a temporary role until 30 June 2027, based in Grey Lynn Auckland
• Hybrid working is available once you’re up to speed
• This temporary position offers a unique opportunity to contribute to a vital government support agency
• This is a varied role where no two days are the same, providing essential administrative and operational support to help ensure high-quality services are delivered
• As the Administrator, you'll play a key role in supporting day-to-day operations. Working across administration, finance, fleet, and health & safety functions, you'll be responsible for ensuring processes are efficient, compliant, and customer focused
• You will work closely with internal teams and external stakeholders, building strong relationships and providing responsive support that enables the wider team to deliver positive outcomes
• Coordinate travel bookings, meetings, correspondence, reports, and document management
• Manage office supplies, records, and filing systems
• Assist with onboarding, inductions, and recruitment administration
• Process and maintain financial documentation and systems
• Support purchasing and procurement activities
• Provide payroll support, ensuring accuracy
• Coordinate fleet administration, ensuring vehicles remain compliant and well maintained
• Coordinate building repairs, maintenance activities, and workplace asset requirements
• Support health, safety, and security processes
• Promote safe work practices and assist with incident reporting and follow-up activities
• Monitor procedures and identify opportunities to enhance efficiency and service delivery
• If you thrive in a fast-paced environment, enjoy building relationships, and take pride in keeping things running smoothly behind the scenes, we'd love to hear from you!
  

• This is a temporary role until 30 June 2027, based in Grey Lynn Auckland
• Hybrid working is available once you’re up to speed
• This temporary position offers a unique opportunity to contribute to a vital government support agency
• This is a varied role where no two days are the same, providing essential administrative and operational support to help ensure high-quality services are delivered
• As the Administrator, you'll play a key role in supporting day-to-day operations. Working across administration, finance, fleet, and health & safety functions, you'll be responsible for ensuring processes are efficient, compliant, and customer focused
• You will work closely with internal teams and external stakeholders, building strong relationships and providing responsive support that enables the wider team to deliver positive outcomes
• Coordinate travel bookings, meetings, correspondence, reports, and document management
• Manage office supplies, records, and filing systems
• Assist with onboarding, inductions, and recruitment administration
• Process and maintain financial documentation and systems
• Support purchasing and procurement activities
• Provide payroll support, ensuring accuracy
• Coordinate fleet administration, ensuring vehicles remain compliant and well maintained
• Coordinate building repairs, maintenance activities, and workplace asset requirements
• Support health, safety, and security processes
• Promote safe work practices and assist with incident reporting and follow-up activities
• Monitor procedures and identify opportunities to enhance efficiency and service delivery
• If you thrive in a fast-paced environment, enjoy building relationships, and take pride in keeping things running smoothly behind the scenes, we'd love to hear from you!
  

What You’ll Bring

• Proven experience in administration or a similar role
• Strong organisational skills and the ability to manage multiple priorities
• Confidence working with systems, documents, and confidential information
• A professional and approachable communication style, with the ability to work effectively with a wide range of people
• A proactive mindset, with a willingness to take initiative and support where needed
• Strong attention to detail
• Ability to quickly learn and navigate new systems
• Strong communication and stakeholder liaison skills
• Cultural awareness, including knowledge of te reo Māori, is desirable.

What’s on Offer

• Make a difference by supporting services that have a positive impact on the community
• A varied role with exposure across multiple business functions
• Hybrid working available once you're up to speed