Primary School Finance Administrator / Reception

Silverdale Normal School; Hamilton; On-site; NZD 38,000 - 54,000; Part time

Job summary

Silverdale Normal School in Hamilton is seeking a part-time Primary School Finance Administrator / Reception to keep our finances and front desk running smoothly while giving tamariki, whānau and visitors a warm welcome.

You’ll perform day-to-day financial administration, assist with monthly reports and invoicing, support payroll, attendance, purchasing and stocks, and share reception duties with the team. The role is 25.5 hours per week with flexible days.

Qualifications

• Experience in accounts, bookkeeping or financial administration.
• Highly accurate with numbers and record-keeping.
• Confident with spreadsheets and online systems; willing to learn new ones.
• Warm and professional; stays calm when the office is busy.
• Discretion with confidential information.
• Interest in Te Tiriti o Waitangi and te reo Māori welcome.

Responsibilities

• Day-to-day financial administration with Education Services: monthly schedules, creditors, invoicing, banking and petty cash.
• Preparing the monthly finance report for the Board and supporting documents for the annual audit.
• Acting as backup payroll administrator through EdPay.
• Daily attendance and absence follow-up using eTap.
• Reception duties: greeting whānau and visitors, phones and sign-in.
• Purchasing and stock management for stationery and first aid.
• Supporting tamariki in the sick bay; first aid training is provided.

Skills

Numerical accuracy

Bookkeeping

Spreadsheets

Reception skills

Confidential data handling

Tools

Education Services

EdPay

Kindo

Job description

Primary School Finance Administrator / Reception

Are you good with numbers and great with people? We’re looking for someone to keep our school’s finances and office running smoothly, and to give tamariki, whānau and visitors a warm welcome.

About the role
This is a part-time, term-time position of 25.5 hours per week. Days and timings can be negotiated to suit the school and you. You’ll report to the Principal and work closely with our Executive Officer, sharing reception between you.

Your work will include:

Day-to-day financial administration with Education Services, including monthly schedules, creditors, invoicing, banking and petty cash.

Preparing the monthly finance report for the Board and supporting documents for the annual audit.

Acting as backup payroll administrator through EdPay.

Daily attendance and absence follow-up using eTap.

Reception, including greeting whānau and visitors, phones and visitor sign-in.

Purchasing and stock for stationery and first aid.

Supporting tamariki in the sick bay. First aid training is provided.

About you

You have experience in accounts, bookkeeping or financial administration.

You’re highly accurate with numbers, coding and record-keeping.

You’re confident with spreadsheets and online systems, and happy to learn new ones.

You’re warm and professional, and you stay calm when the office gets busy.

You use discretion and good judgement with confidential information.

You support our commitment to Te Tiriti o Waitangi.

It’s a bonus if you have experience in a school office, with Education Services, EdPay or Kindo, or preparing documents for audit. An interest in growing your te reo Māori and tikanga Māori is also welcome.

About us
Silverdale Normal School is a contributing primary school with a roll of approximately 400 students, located in the southeastern corner of Hamilton. We celebrate the strength of having a diverse school community with learners from all around the world while being committed to the uniquely bicultural heritage of Aotearoa.

The principles of Whanaungatanga, Ako and Mahi Tahi underpin our every action.

Whanaungatanga - we are connected, we value relationships, we belong
Ako - We are all teachers, we are all learners
Mahi Tahi - We work together to make our world a better place

Pay and conditions
Support Staff in Schools’ Collective Agreement, Administration Grade 3, starting at step 5–8 depending on skills and experience.

Applications close 23 November. The start date is Term 1 2027.