General Managers Assistant

Iawai; New Zealand; On-site; NZD 78,000 - 96,000; Full time

Job summary

IAWAI is seeking a highly organised General Managers' Assistant to support our CFO and Pou Aronui. You will juggle complex calendars, coordinate meetings, and drive high standards of service across two portfolios.

In a fast-paced environment, you’ll build trusted relationships, handle confidential information with discretion, and contribute to continuous improvement in processes and ways of working.

Qualifications

• Experience providing senior executive or business administration support.
• Ability to manage complex calendars, meetings and travel arrangements.
• Strong written and verbal communication and relationship-building skills.
• High levels of professionalism, discretion and sound judgement.

Responsibilities

• Provide high-quality admin and executive support to the CFO and Pou Aronui.
• Manage diaries, meetings, travel arrangements, and workflow priorities.
• Prepare agendas, reports, presentations, minutes and track actions to completion.
• Coordinate information requests, reporting, and deadlines across portfolios.
• Liaise with leaders, teams, stakeholders and external partners.

Skills

Executive support

Diary management

Relationship building

Problem solving

Communication

Discretion

Planning & organisation

Adaptability

Education

Tertiary qualification or equivalent

Tools

Microsoft 365

Job description

Job Description

He angituutanga: The opportunity

Are you the kind of person who loves bringing order to complexity, staying one step ahead, and helping leaders do their best work? At IAWAI, we're looking for a highly organised and proactive General Managers' Assistant to provide trusted support to our Chief Financial Officer and Pou Aronui.

This is a varied and rewarding role where no two days are the same. You'll be at the heart of the action, coordinating priorities, managing workflows, building strong relationships, and ensuring things run smoothly across two diverse portfolios. Working within our Business Performance team, you'll play a key role in supporting strategic initiatives, improving ways of working, and helping deliver outcomes that make a real difference for our communities and the future of water.

What you'll be doing:

• Providing high-quality administrative and executive support to the Chief Financial Officer and Pou Aronui
• Managing complex diaries, meetings, correspondence, travel arrangements, and workflow priorities
• Preparing agendas, reports, presentations, minutes, and tracking actions through to completion
• Coordinating information requests, reporting requirements, and key deadlines across both portfolios
• Acting as a trusted liaison between leaders, teams, stakeholders, and external partners
• Maintaining accurate records and handling confidential information with discretion
• Supporting continuous improvement by identifying smarter and more efficient ways of working
• Helping ensure systems, processes, and service standards are consistent across IAWAI
• Building strong working relationships and providing responsive, professional support across the organisation

What you'll bring:

• Proven experience in a senior administration, executive assistant, or business support role
• Exceptional organisational skills and the ability to juggle competing priorities
• A proactive mindset with the confidence to anticipate needs and solve problems
• Strong communication and relationship-building skills
• High levels of professionalism, discretion, and sound judgement
• Confidence working across a range of systems, documents, and administrative processes
• An adaptable approach and the ability to thrive in a fast-paced environment

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• Experience providing senior executive or business administration support, ideally to more than one senior leader in a complex organisation.
• A relevant tertiary qualification or equivalent demonstrated experience.
• Highly developed planning and organisational skills, with the ability to anticipate requirements, manage competing priorities and meet deadlines with limited supervision.
• Sound judgement, political awareness and discretion when working with confidential or sensitive information.
• Strong written and verbal communication skills, including experience preparing high-quality correspondence, reports, agendas, minutes and presentations.
• Proven ability to build trusted relationships and work effectively with senior leaders, staff, elected members and external stakeholders.
• Advanced proficiency in Microsoft 365 and confidence learning and using other business systems.
• Experience with purchasing, financial administration, records management and process improvement.
• The adaptability and resilience to work effectively in a changing environment and across two distinct portfolios.
• An understanding of Te Tiriti o Waitangi and the ability to apply its principles in your work. Experience in local government or a public-sector environment is desirable.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa $87k dependent on skills and experience.

Me Tono Inaaianei!:

Applications close on the: 26 October 2026

Note:

We will be shortlisting as we receive applications.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants. It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met