Executive Assistant

Waikato Waters Ltd; New Zealand; Hybrid; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Hybrid work model

Competitive remuneration

Job summary

Waikato Waters Ltd seeks an experienced executive assistant to the Tier 2 leadership team in a growing, start-up style organization. You will manage complex calendars, coordinate travel and engagements, and handle confidential information with discretion.

Reporting to Governance & Secretariat Manager, this role offers hybrid working and the chance to shape a rapidly developing Waikato operation; close collaboration with senior leaders and a sharp sense of humour.

Qualifications

• 8+ years' experience in an executive support role, ideally across multiple senior leaders simultaneously.
• Proven ability to manage high-volume, competing priorities without dropping the ball.
• High computer literacy across Microsoft Office 365.
• The confidence to push back when a leader's diary isn't working.

Responsibilities

• Proactively manage complex, competing calendars across Tier 2 leaders - protecting focus time and aligning schedules to strategic priorities.
• Coordinate travel, logistics and high-level engagements.
• Manage sensitive and confidential information with absolute discretion.
• Continuously improve executive support processes as the organisation grows and evolves.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Tools

Microsoft Office 365

Job description

Provide trusted executive support to senior leaders, managing complex priorities and helping shape a growing Waikato organisation.

MŁ ż O m’ ⌃ | A story about us

Waikato Waters is a brand-new, publicly owned water utility bringing together water and wastewater services across the Waikato region, built from the ground up to deliver for communities today and for generations to come.

Te tūranga | The role

Waikato Waters' Tier 2 leadership team is continuing to be assembled and they need executive support that keeps pace with a fast-moving, newly established organisation. We have one superstar and are searching for her new teammate. Reporting to the Governance & Secretariat Manager, operating as a shared pool across the senior leadership team, managing competing priorities with discretion and always thinking one step ahead are key capabilities, along with a sense of humour and camaraderie.

Ō mahi | What you'll do

• Proactively manage complex, competing calendars across Tier 2 leaders - protecting focus time and aligning schedules to strategic priorities
• Coordinate travel, logistics and high-level engagements
• Manage sensitive and confidential information with absolute discretion
• Continuously improve executive support processes as the organisation grows and evolves

Ō pūkenga | What you'll bring

You're a seasoned EA who has operated at the most senior level - calm under pressure, two steps ahead, and completely trustworthy with sensitive information.

• 8+ years' experience in an executive support role, ideally across multiple senior leaders simultaneously
• Proven ability to manage high-volume, competing priorities without dropping the ball
• High computer literacy across Microsoft Office 365
• The confidence to push back when a leader's diary isn't working

He aha ai mātā | Why join us

Waikato Waters opened its doors on 1 July 2026; we are a start-up that is continuing the forming journey and you'd be part of that. He waka eke noa, we are all in this together. The work is real, the impact is visible, and the team we're assembling is genuinely exceptional. We offer competitive remuneration, health insurance, and hybrid working where the role allows.

Applications close 12 November 2026.