Personal Assistant | Kaiāwhina Whaiaro

Te Papa Atawhai; New Zealand; Sur place; NZD 69 000 - 88 000; Plein temps

Avantages offerts par ce poste

Flexible working arrangements

Résumé du poste

Te Papa Atawhai is seeking a Personal Assistant (Kaiāwhina Whaiaro) to support senior leadership in Wellington. The role focuses on governance coordination, diary and email management, travel planning, and high‑level administrative support.

Permanent, full-time based in Conservation House, Wellington, with flexible working considerations. Applicants should have strong relationship skills and government familiarity.

Qualifications

• Experience in executive support roles supporting senior leaders.
• Ability to manage confidential data and privacy.
• Strong relationship management and stakeholder engagement.
• Advanced MS Office skills including Word, Excel, PowerPoint, Outlook.
• Knowledge of central Government and Parliament operations is desirable.

Responsabilités

• Build relationships with the Leadership Team and their support staff.
• Coordinate email, diary management, meetings, and travel arrangements.
• Assist with parliamentary briefs, ministers' reports, ministerials and OIA coordination.
• Ensure privacy and handle confidential data for the Director.
• Provide high‑quality administrative support for day-to-day operations.

Connaissances

Relationship management

Executive support

Diary management

Travel coordination

Parliamentary briefs

Outils

MS Office

Description du poste

Personal Assistant | Kaiāwhina Whaiaro

Salary: $69,429 - 88,181 yearly

Company: Te Papa Atawhai

Job Type: Full Time

Location: New Zealand

Job Description - Personal Assistant | Kaiāwhina Whaiaro

Bring your administrative and coordination expertise and contribute to conservation outcomes.

Permanent, full-time role based in Wellington

• Building strong cohesive relationships with the broader Leadership Team and their support staff.
• Coordination and administration support including email/diary management, meeting facilitation and travel coordination.
• Assistance, coordination and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests.
• Utilising your excellent customer service and communication skills to build relationships with key internal and external stakeholders.

This is a permanent, full-time role based in Conservation House in Wellington.

Click here for the Role Description

Ngā pūkenga me ngā wheako | Skills and experience

You will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day-to-day operations for the Director.

To be considered for the role you will demonstrate the following capabilities:

• Understanding or willingness to learn the workings of central Government - the role of Parliament, Ministers, and public service agencies.
• Exceptional relationship management skills and ability to build and leverage great networks.
• Advanced office administration skills including document and diary management, meeting minutes, and meeting coordination.
• Co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs.
• Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.
• Intermediate-advanced knowledge of MS Office with specific focus on Word, Excel, PowerPoint and Outlook with an appetite to grow your skills and master new applications and processes.
• Comfortable engaging and working in partnership with iwi and tangata whenua.

He aha ngā pāinga mōu? | What’s in it for you?

DOC is committed to a culture where everyone can participate, thrive, and grow. We’re driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.

We also support flexible working arrangements for our kaimahi across Aotearoa, with options considered based on the role and in discussion with your leader.

Want to know more?

Salary: $69,429–$88,181, depending on skills and experience.

Eligibility: You must hold a valid New Zealand work visa that covers the duration of employment.

Rā whakakapi | Applications close at 11:59 pm on Tuesday, 27 October 2026. This advert may close early, so please apply promptly.

Me he pātai anō, whakapā mai | For further enquiries about the role, please contact Anna Basova, Recruitment Advisor, at [e-mail]. We’re unable to accept applications by email or provide feedback to applicants not shortlisted.