Executive Assistant

Oranga Tamariki—Ministry for Children; Paraparaumu; Hybride; NZD 68 000 - 76 000; Plein temps

Résumé du poste

Oranga Tamariki—Ministry for Children is seeking an Executive Assistant to provide high-level support to multiple Tier 3 leaders within the People, Culture & Enabling Services unit. You will manage complex calendars, coordinate leadership meetings, and handle travel and documentation with discretion.

The role emphasises collaboration, effective stakeholder engagement, and proactive problem solving in a busy government environment.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administration role.
• Experience supporting multiple leaders in a complex organisation.
• Excellent organisational, written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.

Responsabilités

• Manage calendars, meetings, and competing priorities for multiple leaders.
• Coordinate leadership meetings, agendas, papers and action tracking.
• Arrange travel, accommodation, and event logistics.
• Prepare correspondence, presentations, reports and meeting materials.
• Support business planning, team coordination, and workflow management.
• Process invoices and purchase orders, providing financial and administrative support.
• Maintain systems and processes for efficient ways of working.
• Build strong relationships with stakeholders across the organisation.
• Handle sensitive information with discretion and professionalism.

Connaissances

Executive support

Calendar management

Stakeholder engagement

Communication skills

Cross-cultural awareness

Outils

Microsoft Office

Digital collaboration tools

Description du poste

Executive Assistant – People, Culture & Enabling Services

Wellington based opportunity. Fixed term, full time until 30 June 2027.

This is a busy and varied role providing high-quality executive and administrative support across a number of Tier 3 leaders. You'll enjoy being at the centre of the action, helping keep priorities on track, coordinating activities across teams, and contributing to a positive and efficient working environment.

Mō mātou | About us

Oranga Tamariki—Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values:

• We put Tamariki first
• We believe Aroha is vital
• We respect the Mana of people
• We are Tika and Pono
• We value Whakapapa
• We recognise that Oranga is a journey

We are committed to ensuring that New Zealand is the best place in the world to be a child. We are also committed to ensuring Oranga Tamariki partners with hapū, iwi and Māori organisations to find appropriate solutions for tamariki in need.

Mō te tūnga | About the role

As the Executive Assistant, you'll provide seamless support to multiple Tier 3 managers across the People, Culture & Enabling Services (PC&E) business unit. You'll be a trusted point of coordination, managing competing demands, building strong relationships, and ensuring leaders are well supported to deliver on organisational priorities. This role will also assist with duties across the wider PC&E team.

Your responsibilities will include:

• Managing calendars, meetings, and competing priorities for multiple leaders
• Coordinating leadership team meetings, agendas, papers, and action tracking
• Arranging travel, accommodation, and event logistics
• Preparing correspondence, presentations, reports, and meeting materials
• Supporting business planning, team coordination, and workflow management
• Providing financial and administrative support, including processing invoices and purchase orders
• Maintaining effective systems and processes that support efficient ways of working
• Building strong relationships with stakeholders across the organisation
• Handling sensitive information with discretion and professionalism

This role is based in our Wellington National Office with flexible working arrangements available once training is complete. Due to the operational requirements and dynamic nature of the role, it will be beneficial for you to have the close support of the team around you. Candidates for this role are required to already be based in Wellington or be willing to relocate to Wellington for this opportunity.

Ngā pūmanawatanga ōu | What you will bring

You’ll be a highly organised professional who thrives in a collaborative environment and can confidently support several senior leaders at once. You will possess a high level of integrity and professionalism with proactive self-management skills, including working effectively without direct supervision, managing and organising fluctuating workloads in sometimes stressful situations.

You’ll also bring:

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administration role
• Experience supporting multiple leaders in a complex organisation
• Exceptional organisational skills and the ability to manage competing priorities
• Strong written and verbal communication skills
• Excellent judgement, discretion, and attention to detail
• A proactive, solutions-focused mindset
• Strong relationship management and stakeholder engagement skills
• Confidence using Microsoft Office and digital collaboration tools
• Understanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples’ culture

Nōu te rourou | What's in it for you

Oranga Tamariki offers a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 pro rated dependant on experience.

We also offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi.

Deadline

Applications for this role close at midnight on Thursday 29 October 2026.

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.