General Clerk / Purchasing Manager

South Security; Papakura; On-site; NZD 50,000 - 70,000; Full time

Job summary

South Security is seeking a General Clerk / Purchasing Manager to support procurement, data entry, and office administration for a growing New Zealand company. The role requires coordinating with overseas suppliers and customers, with multilingual capability essential.

Key responsibilities include sourcing equipment, managing supplier relationships, invoicing, payroll support and financial reporting. Experience with Xero and MS Office is preferred, and a detail-oriented, independent worker will

Qualifications

• 2+ years in administration, purchasing or bookkeeping
• Experience working with overseas suppliers
• Experience in construction, security, or trade-based industries (advantageous)
• Understanding of job costing and inventory management

Responsibilities

• Source and purchase equipment, materials and security components
• Communicate with overseas suppliers regarding pricing, production and shipping
• Negotiate supplier agreements and maintain relationships
• Track orders and manage delivery timelines
• Maintain accurate purchasing records
• Process accounts payable and receivable
• Perform bank reconciliations
• Assist with payroll processing
• Support monthly financial reporting preparation
• Liaise with external accountants as required
• Documentation control and compliance tracking
• Provide administrative support to management
• Stock control and reporting

Skills

Multilingual English-Chinese-Vietnamse

Tools

Xero

Microsoft Office

Job description

South Security – New Zealand
Full-Time | Office-Based | Growing Security Solutions Company

About South Security

South Security is a fast-growing New Zealand company specialising in site security solutions. We work with construction, infrastructure and commercial clients nationwide, delivering reliable, innovative and professional security services.

Due to continued growth, we are seeking a highly organised and detail-focused General Clerk / Purchasing Manager to support our expanding operations and international supplier network.

About the Role

This is a key administrative and procurement role within our business. You will manage purchasing, supplier coordination, data entry, bookkeeping support, and general office administration.

The role requires regular communication with overseas suppliers and customers, so multilingual capability is essential.

Key Responsibilities

Source and purchase equipment, materials and security components

Communicate with overseas suppliers regarding pricing, production and shipping

Negotiate supplier agreements and maintain relationships

Track orders and manage delivery timelines

Maintain accurate purchasing records

Data Entry & Administration

Enter invoices, purchase orders and job costs accurately

Maintain supplier and customer databases

Update internal systems and reporting spreadsheets

Assist with stock control and reporting

Process accounts payable and receivable

Perform bank reconciliations

Assist with payroll processing

Support monthly financial reporting preparation

Liaise with external accountants as required

General Office Support

Document control and compliance tracking

Contract administration support

Provide administrative support to management

Fluent in English, Chinese and Vietnamese (spoken and written)

Strong written and verbal communication skills

High attention to detail and accuracy

Proven experience in bookkeeping or accounting support

Experience with Xero (preferred) and Microsoft Office

Ability to work independently and manage multiple priorities

Professional and confident when dealing with international suppliers

Preferred Experience

2+ years in administration, purchasing or bookkeeping

Experience working with overseas suppliers

Experience in construction, security, or trade-based industries (advantageous)

Understanding of job costing and inventory management

What We Offer

Full-time stable role within a growing New Zealand company

Supportive and practical team environment

Opportunity to grow with the business

Competitive salary based on experience

ANZSCO code 531111