Global Procurement & Admin Clerk | Multilingual Growth

South Security; Papakura; On-site; NZD 50,000 - 70,000; Full time

Job summary

South Security is seeking a General Clerk / Purchasing Manager to support procurement, data entry, and office administration for a growing New Zealand company. The role requires coordinating with overseas suppliers and customers, with multilingual capability essential.

Key responsibilities include sourcing equipment, managing supplier relationships, invoicing, payroll support and financial reporting. Experience with Xero and MS Office is preferred, and a detail-oriented, independent worker will

Qualifications

• 2+ years in administration, purchasing or bookkeeping
• Experience working with overseas suppliers
• Experience in construction, security, or trade-based industries (advantageous)
• Understanding of job costing and inventory management

Responsibilities

• Source and purchase equipment, materials and security components
• Communicate with overseas suppliers regarding pricing, production and shipping
• Negotiate supplier agreements and maintain relationships
• Track orders and manage delivery timelines
• Maintain accurate purchasing records
• Process accounts payable and receivable
• Perform bank reconciliations
• Assist with payroll processing
• Support monthly financial reporting preparation
• Liaise with external accountants as required
• Documentation control and compliance tracking
• Provide administrative support to management
• Stock control and reporting

Skills

Multilingual English-Chinese-Vietnamse

Tools

Xero

Microsoft Office

Job description

South Security is seeking a General Clerk / Purchasing Manager to support procurement, data entry, and office administration for a growing New Zealand company. The role requires coordinating with overseas suppliers and customers, with multilingual capability essential.

Key responsibilities include sourcing equipment, managing supplier relationships, invoicing, payroll support and financial reporting. Experience with Xero and MS Office is preferred, and a detail-oriented, independent worker will