General Affairs Specialist

GAOCE INTERNATIONAL PTE. LTD; Otago; On-site; NZD 56,000 - 86,000; Full time

Job summary

GAOCE INTERNATIONAL PTE. LTD is seeking an all‑round operations and finance support professional.

The role combines order and business support, basic finance, administration, and compliance functions to manage overseas contracts, supplier communication, invoicing, and financial filings. You will coordinate with the corporate secretary and accounting firm, handle accounts payable/receivable, and assist with local compliance matters.

Qualifications

• 1–3 years of experience in operations, finance, order management or administration.
• Basic accounting knowledge.
• Proficiency in Excel, Word and other office software.
• Fluent in both Chinese and English.

Responsibilities

• Handle overseas contracts and orders, customer and supplier communication, reconciliation, payment follow-up, logistics and shipment coordination.
• Manage accounts receivable and payable, invoicing, bank reconciliation, expense claims and voucher filing.
• Coordinate with the corporate secretary, accounting firm, banks and headquarters to complete financial filings and daily administrative tasks.
• Manage contracts and document filing.
• Assist with CPF contributions and local employment compliance matters.

Skills

English fluency

Chinese fluency

Communication

Education

Bachelor's degree

Tools

Excel

Word

Job description

This role combines order and business support, basic finance, administration, and compliance functions. You will handle overseas contracts and orders, manage customer and supplier communication, reconciliation, payment follow-up, logistics and shipment coordination. You will also manage accounts receivable and payable, invoicing, bank reconciliation, expense claims and voucher filing, coordinate with the corporate secretary and accounting firm for financial filings, manage contracts and document filing, and assist with CPF contributions and local employment compliance matters.

Key responsibilities

• Handle overseas contracts and orders, customer and supplier communication, reconciliation, payment follow-up, logistics and shipment coordination
• Manage accounts receivable and payable, invoicing, bank reconciliation, expense claims and voucher filing
• Coordinate with the corporate secretary, accounting firm, banks and headquarters to complete financial filings and daily administrative and reporting tasks
• Manage contracts and document filing
• Assist with CPF contributions and local employment compliance matters

About you

• Singapore Citizen (SC) or Permanent Resident (PR), legally eligible to work full-time in Singapore
• Bachelor's degree or above
• 1-3 years of experience in operations, finance, order management or administration
• Basic accounting knowledge and proficiency in Excel, Word and other office software
• Fluent in both Chinese and English
• Strong communication, coordination and multitasking skills
• Detail-oriented, responsible, proactive and able to work under pressure