Office & Operations Coordinator

AVT (S) Pte Ltd; West Coast; On-site; NZD 42,000 - 54,000; Full time

Job summary

AVT (S) Pte Ltd is seeking an administrative and operational support professional on-site to liaise with clients and suppliers, coordinate daily operations, and manage orders and documentation. The role requires handling calls, emails, and correspondence with overseas partners while maintaining accurate records.

The ideal candidate has GCE 'O' Level or Diploma, strong communication, multitasking ability, and attention to detail.

Qualifications

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.
• Good written and verbal communication skills.
• Ability to handle written and verbal communication with overseas customers and suppliers.
• Able to multitask and work efficiently under tight deadlines.
• Responsible, organized, and able to work independently.
• Strong numerical skills and attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Prior experience in administrative, customer service, or operations-related roles is an advantage.
• Warehouse or stock take experience is an added advantage.

Responsibilities

• Liaise with clients and suppliers on administrative and operational matters.
• Handle phone calls, emails, and business correspondence professionally.
• Coordinate daily delivery arrangements and scheduling.
• Process, monitor, and follow up on Sales Orders (SO) and Purchase Orders (PO).
• Maintain documentation, records, and administrative data accurately.
• Support daily office administrative and operational activities.
• Assist in warehouse coordination and stock take activities when required.
• Perform ad-hoc duties assigned by management.
• Perform some equipment lifting.

Skills

Microsoft Office

Communication skills

Multitasking

Attention to detail

Numerical skills

Independent worker

Education

GCE 'O' Level / Diploma

Tools

Microsoft Excel

Outlook

Job description

About the role

This is an administrative and operational support role involving liaison with clients and suppliers, coordination of daily operations, and management of orders and documentation.

Key responsibilities

• Liaise with clients and suppliers on administrative and operational matters
• Handle phone calls, emails, and business correspondence professionally
• Coordinate daily delivery arrangements and scheduling
• Process, monitor, and follow up on Sales Orders (SO) and Purchase Orders (PO)
• Maintain documentation, records, and administrative data accurately
• Support daily office administrative and operational activities
• Assist in warehouse coordination and stock take activities when required
• Perform ad-hoc duties assigned by management
• Perform some equipment lifting

About you

• Minimum GCE 'O' Level, Diploma, or equivalent qualification
• Good written and verbal communication skills
• Ability to handle written and verbal communication with overseas customers and suppliers
• Able to multitask and work efficiently under tight deadlines
• Responsible, organized, and able to work independently
• Strong numerical skills and attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Prior experience in administrative, customer service, or operations-related roles is an advantage
• Warehouse or stock take experience is an added advantage