Part Time Admin Staff

Management Development Institute of Singapore; Queenstown; On-site; NZD 30,000 - 47,000; Part time

Job summary

Management Development Institute of Singapore is seeking an administrative assistant in Queenstown to support senior management with calendars, travel, minutes, and reporting. Proficiency in MS Office and excellent communication are essential.

You will work in a fast-paced environment on an hourly-paid, part-time basis, collaborating with reception and dispatch staff to complete daily duties and help with ad-hoc projects as needed.

Qualifications

• Diploma or Bachelor degree in any discipline.
• Good command of English, both spoken and written.
• Strong communication and organizational skills.
• Ability to work in a team and show leadership when needed.

Responsibilities

• Provide administrative support to management including appointments, agendas, and travel arrangements.
• Process expense claims and maintain accurate records.
• Organise meetings and record minutes for senior management.
• Prepare monthly/quarterly reports for management review.
• Maintain documents, contracts and archives for the department.
• Collaborate with reception and dispatch staff on day-to-day tasks.

Skills

Team player

Leadership

Communication

Organizational skills

Interpersonal skills

English proficiency

Customer service

Multitasking

Education

Diploma / Bachelor degree in any discipline

Tools

MS Office

Job description

Responsibilities:

• Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.
• Organise meetings and record minutes of meetings, including supporting meetings for the senior management.
• Compilation of monthly/quarterly reports for the management review.
• Maintaining efficient records and archiving all documents under the department's responsibility, such as agreements, contracts, etc.
• To work with a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties which includes covering the reception in the absence of the customer service officers.
• Support the processing petty cash claims, office inventory and supplies such as corporate uniforms, stationery, etc.
• Maintain the corporate pantry and provide refreshments for Council or visitors when needed.
• Support Supervisor and higher management in various projects and ad-hoc duties as assigned.

Requirements:

• Diploma / Bachelor degree in any discipline
• A team player with leadership skills
• Proficient in MS Office
• Possess excellent communication, organizational and interpersonal skills.
• Good command of both spoken and written English
• Pleasant personality with customer service skills.
• Ability to multi-task in a fast-paced environment.
• Willingness to work on an hourly-paid, part-time basis according to operational requirements