Front Desk & Office Operations Coordinator

Davies Contractors Limited; New Zealand; On-site; NZD 42,000 - 54,000; Full time

Job summary

Davies Contractors Limited is seeking a Junior Office Administrator to provide front-line administrative support at our Lower Hutt office. The role covers reception, mail handling, filing, and general administration to support the broader team.

Key tasks include coordinating meetings, handling stationery and supplies, data entry, and travel arrangements for staff. A professional, friendly demeanor and reliable punctuality are essential.

Qualifications

• 1 year of office administration or receptionist experience preferred
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) expected
• Strong phone etiquette and interpersonal skills required
• Good organisational skills and attention to detail
• Willingness to learn, take direction, and work as a team member
• Professional presentation and a positive, helpful attitude required
• NZ driver licence preferred
• Reliable and punctual with a strong work ethic
• Commitment to health and safety policies

Responsibilities

• Manage reception duties including answering phones, greeting visitors, and directing enquiries
• Handle incoming and outgoing mail, courier, and deliveries
• Maintain organised physical and digital filing systems
• Prepare and format correspondence and documents as required
• Order and maintain office supplies and kitchen provisions
• Coordinate meeting room bookings, catering, and office events
• Assist with data entry, spreadsheet maintenance, and database updates
• Assist with staff travel and accommodation bookings
• Comply with health and safety policies and site-specific safety plans

Skills

Microsoft Office proficiency

Excellent phone manner

Organisational skills

Teamwork

Attention to detail

Willingness to learn

Reliable and punctual

Health and safety commitment

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Davies Contractors Limited is seeking a Junior Office Administrator to provide front-line administrative support at our Lower Hutt office. The role covers reception, mail handling, filing, and general administration to support the broader team.

Key tasks include coordinating meetings, handling stationery and supplies, data entry, and travel arrangements for staff. A professional, friendly demeanor and reliable punctuality are essential.