Dynamic Office Administrator & Front Desk Lead

Special Group Ltd; Auckland; On-site; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Coffee on tap

Endless dogs at office

Social events and staff lunches

Job summary

Special Group Ltd seeks an organized Front of House & Office Administrator to keep the office running smoothly at 202 Ponsonby Road. You will greet visitors, manage the reception area and assist with essential admin tasks, catering for meetings, and health & safety coordination.

You’ll work across facilities and events, coordinating with the property manager and leadership teams to ensure the building’s needs are met and staff have what they require to perform well in a dynamic agency setting.

Qualifications

• Proven experience in an office administration, reception role or similar.
• Experience working in a complex office environment juggling multiple priorities.
• Experience covering reception, IT, office administration and events.
• Ability to switch between tasks at pace and with ease.
• Detail oriented, highly organised, punctual and proactive.
• Strong and engaging communication across stakeholders.

Responsibilities

• Front of house and reception: maintain a tidy, welcoming space for visitors and suppliers.
• Office administration: keep supplies, arrange catering, inductions, health & safety, and staff needs.
• Facilities management: coordinate maintenance with property manager and building owners.
• Office culture and social events coordination: plan and run internal events such as staff lunches and celebrations.

Skills

Office administration

Reception

IT support

Event coordination

Task switching

Detail orientation

Organisation

Punctuality

Proactive

Communication

Job description

Special Group Ltd seeks an organized Front of House & Office Administrator to keep the office running smoothly at 202 Ponsonby Road. You will greet visitors, manage the reception area and assist with essential admin tasks, catering for meetings, and health & safety coordination.

You’ll work across facilities and events, coordinating with the property manager and leadership teams to ensure the building’s needs are met and staff have what they require to perform well in a dynamic agency setting.