Facilities Projects Lead — Signage & Maintenance

JobSpace; Auckland; On-site; NZD 75,000 - 85,000; Full time

Benefits offered by this job

Laptop provided

Phone provided

Mileage reimbursement

Job summary

JobSpace, based in West Auckland, is seeking a capable project coordinator to manage maintenance and minor works for major retail and commercial clients. You will coordinate clients, contractors and internal teams from initial request to completion, ensuring timelines, budgets and safety standards are met.

With 3+ years of relevant experience, you will drive end-to-end coordination, quotes, invoices and cost tracking while maintaining strong relationships and clear communication across

Qualifications

• 3+ years' experience coordinating maintenance, construction, signage or similar projects.
• Experience working with contractors, trades or suppliers (essential).
• Good understanding of Health & Safety compliance in New Zealand.
• Excellent organisation and attention to detail.
• Confident verbal and written communication, with a natural ability to build relationships and communicate by phone.
• Comfortable with quoting, invoicing and basic cost tracking.
• Strong Microsoft Office skills, particularly Excel.
• Proactive, solutions-focused approach.
• Ability to stay calm and organised when priorities change.
• Good understanding of NZ geography and ability to coordinate work nationwide.
• Tertiary qualification in a relevant field viewed favorably but not essential.

Responsibilities

• Build strong relationships with clients, contractors and suppliers.
• Coordinate maintenance and minor works from request to completion, predominantly signage & joinery works.
• Scope jobs, obtain quotes and coordinate contractors.
• Track timelines, budgets, approvals and job progress.
• Keep clients and internal teams updated throughout each project.
• Manage records, reporting and administration.
• Spot issues early and find practical solutions.
• Coordinate multiple jobs at different stages, keeping everything on track.
• Tracking H&S compliance and that contractors comply with council compliance and traffic management plans.

Skills

Project coordination

Contractor management

Health & Safety

Communication

Attention to detail

Organisation

Education

Tertiary qualification (preferred)

Tools

Microsoft Office

Excel

Job description

JobSpace, based in West Auckland, is seeking a capable project coordinator to manage maintenance and minor works for major retail and commercial clients. You will coordinate clients, contractors and internal teams from initial request to completion, ensuring timelines, budgets and safety standards are met.

With 3+ years of relevant experience, you will drive end-to-end coordination, quotes, invoices and cost tracking while maintaining strong relationships and clear communication across