Facilities Manager | West

C&W SERVICES (S) PTE. LTD.; Otago; On-site; NZD 90,000 - 130,000; Full time

Job summary

Cushman & Wakefield is seeking a Facilities Manager to oversee day-to-day operations, maintenance, and administration of facility assets. You will manage vendor contracts, ensure safety and regulatory compliance, and drive cost optimization while developing facility personnel.

The role requires a degree in facilities management and 3+ years of relevant experience, with supervisory exposure preferred. CMMS experience and ability to interpret contracts are essential for success.

Qualifications

• Degree in facilities management, building, business or related field.
• Minimum 3 years’ relevant experience in commercial/industrial real estate with facility management; 1 year supervisory experience preferred.
• Experience in maintenance, construction, engineering, and building management preferred.
• CMMS/Work Order Management experience preferred.
• CFM/IFMA/BOMA certifications recommended; other engineering or technical training a plus.

Responsibilities

• Oversee day-to-day facility operations, maintenance, and administration in line with C&W policies and client directives.
• Supervise maintenance programs for interior and exterior conditions and appearance of properties.
• Respond to maintenance requests from occupants and manage ongoing contract programs.
• Prepare and manage budgets, contracts, expenditures, and POs; provide reports for capital planning and cost reduction.
• Ensure compliance with insurance, safety, and building contracts; monitor vendor performance.

Skills

CMMS/Work Order Mgmt

Blueprint reading

Contract language understanding

BMS maintenance

Vendor management

Contract management

Education

Degree in facilities management

CFM/IFMA/BOMA certifications recommended

Tools

CMMS/Work Order System

Job description

Job Title

Facilities Manager | West

Job Description Summary

As Facilities Manager responsible for the day-to-day operations, maintenance, and administration of facility assets, ensuring that buildings, systems, and services are maintained to the highest standards of safety, functionality, and operational efficiency. The role oversees maintenance programs, vendor and contract management, budgeting, compliance, reporting, and stakeholder coordination while ensuring a safe, compliant, and productive environment for occupants. The position also supports facility improvement initiatives, cost optimization efforts, and the effective management and development of facility personnel.

Job Description

About the Role:

• Responsible for the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
• Provide information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze, and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
• Complete understanding of management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager
• Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff

About You:

• Degree in facilities management, building, business or other related field required
• Minimum 3 years’ relevant experience, preferably in commercial or industrial real estate with facility management experience required with 1 year supervisory experience preferred

• Experience in maintenance, construction, engineering, and all facets of property operation and building management preferred
• CMMS/Work Order Management experience is preferred
• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business, or technical training or certifications a plus
• Ability to read and understand construction specifications and blueprints
• Proficient in understanding management agreements and contract language
• Skilled in Building Management Systems maintenance and monitoring

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

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INCO: “Cushman & Wakefield”