Facilities & Fleet Administrator — 1-Year Fixed Term

Queenstown Lakes District Council; Queenstown; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Southern Cross Wellbeing One Plan (New

Discounted membership to our health

Genuine commitment to your training

Job summary

Queenstown Lakes District Council – Queenstown, South Island, is seeking a proactive administrator for a one-year fixed-term parental leave cover. You will support the Facilities & Fleet team, handling financial admin, purchase orders, invoices, budgeting, and helpdesk tasks to keep operations running smoothly.

You will coordinate maintenance, liaise with staff and contractors, monitor supplier performance, and assist the Facilities & Fleet Manager with reporting and meetings.

Qualifications

• At least 2 years' experience in an administration role; exposure to financial processes such as purchase orders, invoices, and budgeting.
• Strong organisational and multitasking skills to manage competing priorities and high volumes of requests.
• Excellent written and verbal communication skills; professional and confident customer service.
• Experience working with suppliers, contractors, service agreements, and performance monitoring, ideally in facilities management.
• Proficiency with Word and Excel.

Responsibilities

• Manage financial administration, including purchase orders, invoice reconciliation, budget monitoring, and reporting.
• Coordinate facilities and fleet support services, ensuring maintenance schedules and operational activities are effectively managed.
• Act as the primary contact for facilities helpdesk requests, liaising with staff, contractors, and service providers to resolve issues efficiently.
• Support supplier and contractor management, including monitoring performance against KPIs and service agreements.
• Provide administrative and coordination support to the Facilities & Fleet Manager, including reporting, meeting administration, and tracking actions.

Skills

Attention to detail

Organisational skills

Communication skills

Customer service

Tools

Microsoft Office

Job description

Queenstown Lakes District Council – Queenstown, South Island, is seeking a proactive administrator for a one-year fixed-term parental leave cover. You will support the Facilities & Fleet team, handling financial admin, purchase orders, invoices, budgeting, and helpdesk tasks to keep operations running smoothly.

You will coordinate maintenance, liaise with staff and contractors, monitor supplier performance, and assist the Facilities & Fleet Manager with reporting and meetings.