Business Support

KiwiRail; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

KiwiRail staff benefits

Supportive team

Career development opportunities

Job summary

KiwiRail is seeking an experienced Administrator for a 12-month fixed-term contract based at the Southdown Depot, Auckland. You will support operational leaders and frontline teams, welcoming visitors and delivering general administration and customer support.

You will coordinate meetings, manage purchases including PPE and IT hardware, and prepare weekly/monthly reports. Proficiency with Weightrax and Predict, plus strong Microsoft Office skills, are essential to succeed in this busy role.

Qualifications

• 3-5 years in administration or coordination roles.
• Proficient with Microsoft Office and multiple systems.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Welcoming and assisting visitors to site.
• Providing general administration and customer support.
• Coordinating meetings, preparing agendas and taking minutes.
• Procuring office supplies, PPE and IT hardware.
• Preparing and distributing weekly and monthly operational reports.
• Monitoring and updating systems such as Weightrax.
• Supporting finance processes including purchase orders.
• Coordinating medicals and training and updating Predict records.
• Maintaining accurate records and building stakeholder relationships.

Skills

Administration experience

Communication skills

Organisational skills

Time management

Stakeholder engagement

Tools

Microsoft Office

Weightrax

Predict

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Fixed-term, 12-month opportunity covering parental leave
• Based at our Container Terminal in Onehunga, Auckland
• Monday to Friday, day shift hours

At KiwiRail, we're proud to connect New Zealanders with their people, places and goods. Every day, our teams help keep the country moving, and behind every successful operation is a strong support team making things happen.

We're looking for an experienced Administrator to join our team based at Southdown Depot, Auckland on a 12-month fixed-term contract covering parental leave. This is a fantastic opportunity to play a pivotal role supporting operational leaders and frontline teams while contributing to the continued success of our operations.

• Welcoming and assisting visitors to site
• Providing general administration and customer support
• Coordinating meetings, preparing agendas and taking minutes as required
• Procuring office supplies, PPE and IT hardware
• Preparing and distributing weekly and monthly operational reports
• Monitoring, updating and maintaining systems such as Weightrax
• Supporting finance processes, including raising purchase orders and receipting goods
• Coordinating medicals and compliance training and updating employee records in Predict
• You'll be highly organised, proactive and take pride in delivering excellent support to your team. You enjoy working in a busy environment, managing competing priorities, and building strong relationships across a range of stakeholders.
• 3-5 years' experience in an administration or coordination role
• Strong proficiency across the Microsoft Office Suite
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Confidence working with multiple systems and databases
• Excellent written and verbal communication skills
• The ability to work independently and manage changing priorities

Nōu te rourou: What's in it for you

• Fixed-term, 12-month opportunity covering parental leave
• Opportunities to broaden your operational and administrative experience
• Access to KiwiRail staff benefits
• A supportive and collaborative team environment
• The opportunity to contribute to an organisation that keeps New Zealand moving

Applications close: Tuesday 22nd September unless filled sooner