Facilities Coordinator — On-Site Ops & Mentorship (Auckland)

Scarborough Group; Auckland; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Mentorship

Portfolio exposure

On-site in Parnell

Job summary

Scarborough Group in Auckland is seeking a Facilities Coordinator / Property Assistant to manage day-to-day facilities operations for a commercial property portfolio. This on-site role supports inspections, budgeting and compliance, and coordinates with contractors using ReLeased.

You will work closely with the Senior Asset and Property Manager to ensure safe, well-maintained environments and accurate cost tracking for facilities expenditures.

Qualifications

• Proven experience in facilities operations and facility management.
• Hands-on experience with ReLeased is essential.
• Strong communication and customer service with tenants and external stakeholders.
• Budgeting for OPEX and cost tracking.

Responsibilities

• Coordinate facilities operations, obtain quotes, engage contractors, track jobs through to completion.
• Raise ReLeased works orders before work proceeds and code invoices correctly.
• Code contractor invoices to the correct property and budget line.
• Support Senior Property Manager with OPEX budgets and flag variances.
• Obtain and compare quotes for routine and one-off maintenance across the portfolio.
• Assist with property inspections and building compliance documentation.
• Respond to tenant and client enquiries with high-quality service.
• Maintain records of works, invoices, quotes and contractor details.

Skills

Facilities operations

FM systems

ReLeased experience

Vendor liaison

Budgeting & OPEX

Customer service

Communication

Organisation

Tools

ReLeased

Job description

Scarborough Group in Auckland is seeking a Facilities Coordinator / Property Assistant to manage day-to-day facilities operations for a commercial property portfolio. This on-site role supports inspections, budgeting and compliance, and coordinates with contractors using ReLeased.

You will work closely with the Senior Asset and Property Manager to ensure safe, well-maintained environments and accurate cost tracking for facilities expenditures.