Office Manager

Fire Protection Coatings New Zealand Limited; Linwood-Central-Heathcote Community; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Flexible working arrangement

Modern Christchurch CBD offices

Structured handover and training

Job summary

Fireshield is seeking an experienced Office Manager to join our Christchurch team for a fixed-term parental leave cover of approximately 12 months.

You will oversee office administration and finance-related tasks, coordinate suppliers and logistics, support customers and sales, manage meetings and travel, and drive process improvements across operations with autonomy and cross-functional collaboration.

Qualifications

• Experience in office management and administration.
• Strong bookkeeping and finance administration skills.
• Experience with Xero (preferred).
• Advanced Microsoft Office skills.
• High attention to detail and strong organizational planning.

Responsibilities

• Office administration and business support.
• Bookkeeping, payroll support, and financial administration.
• Supplier, inventory, and logistics coordination.
• Customer and sales support activities.
• Meeting, travel, and executive administration.
• Process improvement and general operational support.

Skills

Office management

Bookkeeping

Xero

Microsoft Office

Organizational skills

Tools

Xero

Microsoft Office

Job description

Office Manager (Fixed-Term Parental Leave Cover)

Looking for a role where your work genuinely matters?

We're looking for an experienced and capable Office Manager to join our close-knit Christchurch team for approximately 12 months while our Office Manager takes parental leave.

This is far more than a traditional administration role.

You'll be the person who keeps the wheels turning, the problem-solver who keeps things organised, and the trusted support person for our Directors and wider team. You'll have variety, autonomy, and the opportunity to make a real impact across finance, operations, logistics, customer service, HR administration, and business support.

If you enjoy being the hub of a busy organisation and love bringing order to complexity, we'd love to hear from you.

Why You'll Love Working at Fireshield

• A genuinely varied role where no two days are the same
• A supportive and friendly team environment
• Significant autonomy and trust
• Modern Christchurch CBD offices on Lichfield Street
• Medical insurance
• Opportunity for flexible working arrangement
• Structured handover and training period
• A business where your contribution is visible, valued and appreciated

This is an excellent opportunity for someone who enjoys taking ownership, building relationships, improving processes, and helping a growing business operate at its best.

About Fireshield

Fireshield is a New Zealand-born specialist supplier to the construction and passive fire protection industry. We work with customers across New Zealand & Australia and pride ourselves on delivering exceptional service, strong technical expertise, and long-term relationships.

Our culture is professional but down-to-earth. We work hard, support one another, and genuinely enjoy what we do.

The Opportunity

Reporting directly to the Directors, you'll play a key role in supporting the smooth day-to-day operation of the business.

This is a varied position that spans office management, finance administration, business operations, logistics coordination, customer support, and executive assistance. You will be responsible for helping keep the business organised, efficient, and running smoothly while providing support across a wide range of functions.

Key responsibilities will include, but are not limited to:

• Office administration and business support
• Bookkeeping, payroll support, and financial administration
• Supplier, inventory, and logistics coordination
• Customer and sales support activities
• Meeting, travel, and executive administration
• Process improvement and general operational support

About You

You may currently be working as or in a role similar to:

Office Manager, Operations Coordinator, Administrator or Business support Manager.

Most importantly, you'll be highly organised, confident managing multiple priorities, and comfortable taking ownership of a broad range of responsibilities.

Ideally you'll bring:

• Previous Office Management or similar experience
• Strong bookkeeping and finance administration skills
• Experience with Xero (preferred)
• Advanced Microsoft Office skills
• High attention to detail
• Strong organisational and planning capability
• A proactive and solutions-focused mindset

The Person We're Looking For

• Enjoys helping others succeed
• Takes initiative rather than waiting to be asked
• Builds positive working relationships
• Maintains a calm head when things get busy
• Takes pride in doing things properly
• Enjoys being part of a small and busy team

Full-time commencement 1 February 2027 (option to commence part-time from mid- January)

Fixed-term parental leave cover role

This role is a fixed-term position covering parental leave and is expected to continue until the return of the substantive Office Manager. The position may end earlier or later depending on that employee's return date.