Executive Support & Operations Coordinator

Westpac; New Zealand; On-site; NZD 70,000 - 110,000; Full time

Job summary

Westpac in New Zealand is seeking a Business Operations Associate to provide comprehensive admin support to senior leaders and their teams, coordinating diaries, travel, expenses, invoices, and general administration while liaising with executive assistants and partners.

The role requires 5+ years in a similar capacity, strong discretion, and excellent communication. It offers a dynamic work environment and opportunities to contribute to cross-functional projects within DDAI.

Qualifications

• 5+ years in a similar role managing multiple senior stakeholders.
• Ability to anticipate stakeholder needs ahead of time.
• Strong attention to detail, time management and problem solving.
• Exemplary organisational skills and teamwork.
• Initiative to identify areas for improvement and execute changes.
• Strict confidentiality and discretion.
• Sound judgment in complex environments.
• Strong verbal and written communication.
• Ability to plan and execute with limited supervision.

Responsibilities

• Demonstrate maturity, discretion, and professionalism. Remain calm under pressure.
• Ensure Senior Leader’s time is efficiently allocated.
• Manage diaries and emails for Senior Leaders and anticipate issues.
• Follow up queries and action items promptly.
• Maintain productive relationships with Partners across internal and external teams.
• Assist in recruitment support for teams.
• Oversee travel schedules, itineraries and expenses for Senior Leaders.
• Prepare and distribute documents and presentations for meetings.
• Process and review invoices and related approvals.
• Support in maintenance of staff lists and organisational structures.

Skills

Stakeholder management

Executive support

Diary management

Travel planning

Expense management

Discretion

Communication

Plan and execute autonomously

Problem solving

Reliability

Job description

Westpac in New Zealand is seeking a Business Operations Associate to provide comprehensive admin support to senior leaders and their teams, coordinating diaries, travel, expenses, invoices, and general administration while liaising with executive assistants and partners.

The role requires 5+ years in a similar capacity, strong discretion, and excellent communication. It offers a dynamic work environment and opportunities to contribute to cross-functional projects within DDAI.