Executive Support & Operations Coordinator

Xero; New Zealand; On-site; NZD 70,000 - 100,000; Full time

Job summary

Xero is seeking a Business Support Coordinator to provide high‑level administrative support to the Executive General Managers and Senior Leaders. You’ll coordinate diaries, travel, expenses and meetings, ensuring smooth daily operations across a global team.

You’ll thrive in a fast-paced environment, stay ahead of scheduling needs, and build strong working relationships across the organisation. This 12‑month fixed‑term role offers the chance to influence critical business workflows at Xero.

Qualifications

• Experience providing executive support to senior leaders in a fast-paced environment.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and relationship-building across time zones and teams.

Responsibilities

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination.
• Coordinate events and calendars with operations teams and assist with planning as needed.
• Build strong working relationships across the group, wider business, and admin community.
• Raise and track purchase orders, manage contracts, and support payment processes where relevant.
• Organise leadership events, meetings, workshops, and ensure timely distribution of materials.
• Collaborate with EAs to support wider team events (All Hands, AMAs, offsites, etc.).
• Support onboarding for new starters.
• Liaise between the EGM team and wider business to coordinate diaries, events, and resources.
• Champion global ways of working and effective team communication.

Skills

Executive support

Diary management

Travel bookings

Relationship building

Communication across time zones

Job description

Xero is seeking a Business Support Coordinator to provide high‑level administrative support to the Executive General Managers and Senior Leaders. You’ll coordinate diaries, travel, expenses and meetings, ensuring smooth daily operations across a global team.

You’ll thrive in a fast-paced environment, stay ahead of scheduling needs, and build strong working relationships across the organisation. This 12‑month fixed‑term role offers the chance to influence critical business workflows at Xero.