Executive Officer

Redwood Primary School (Christchurch); Christchurch; On-site; NZD 45,000 - 65,000; Part time

Job summary

Redwood Primary School (Christchurch) invites applications for an Executive Officer. The role is at 25–30 hours per week over a 40-week year, combining reception duties, financial management, records, and communication across the school.

You will greet visitors, handle emails, process payments, manage banking, and support EFTPOS, SMS, Xero, ENROL and other admin systems. A First Aid qualification and Te Reo greetings are valued as part of the role.

Qualifications

• Must present a positive front of house for school community and visitors.
• Excellent communication skills, including Te Reo Māori greetings.

Responsibilities

• Meet and greet visitors, provide information.
• Manage SMS and electronic records; attendance and newsletters.
• Process student payments and handle banking tasks; issue receipts.

Skills

Front of house

Strong communication

Highly organized

Integrity and empathy

Flexible learner

Willing to learn Te Reo greetings

Tools

Xero

EdPay

ENROL

Google Office Suite

SMS

Job description

Redwood Primary School (Christchurch) – Christchurch, South Island

The Executive Officer is responsible to the Principal and works 25 to 30 hours per week over a 40-week year. The role encompasses reception duties, financial management, records and communication, medical and emergency preparedness, and whole school responsibilities.

Key responsibilities

Meet and greet visitors, answer questions or provide information efficiently and accurately

Print, forward and respond to email messages

File documents and deliver urgent messages to staff and students as required

Daily follow up of absences and answer incoming phone calls

Process student payments on SMS from banking when required

Approve dual authorisation bank payments and complete banking promptly

Issue receipts for all money coming into the school and maintain security of money on site using the safe

Monitor and pay credit card accounts and receipts, and carry out termly staff reimbursements

Monitor and process school EFTPOS terminal accounts and enter invoices for approval

Reconcile statements to records and prepare monthly financial reports for BOT members

Check SUE reports for correct relief teacher payments and coding

Manage Xero in-house financial systems in close consultation with the Principal

Prepare budget estimates with the Office Manager by November each year

Prepare annual account information and audit package for auditor

Load extra curricular onto SMS and send out termly statements to families

Attend and actively participate in Finance Committee meetings

Process grant applications in conjunction with Principal

Maintain school SMS financial records on an ongoing basis in conjunction with Xero

Undertake training on e-Tap, Enrol, Novopay, Xero and new software packages as necessary

Accurately maintain electronic attendance registers and enter manual attendance records from relief teachers into SMS

Prepare input to the School Newsletter in conjunction with the Principal and Office Manager

Maintain staff leave sheets and records of relievers regularly

Complete EdPay transactions for relief teachers on the day they work

Complete payroll forms with Principal and forward as required

Document personnel pay and employment changes and inform appropriate agencies

Act as a designated First Aider, attending to children requiring minor treatment and administering medicines as arranged with parents and caregivers

Hold and maintain First Aid Qualification

Notify parents promptly of illness if required

Keep the accident register available and up to date

Inform the Principal or deputy immediately of serious accidents caused by hazards that can be rectified

Inform the Office Manager of first aid materials requiring replacement or replenishment

Administer medication to students as required and with authorisation from parents and caregivers

Support Principal and Office Manager with drills and emergency evacuation procedures

Work cooperatively and supportively with other staff

Assist in setting, modelling and maintaining high standards in every area of school life

Take an active part in school affairs beyond the office and finance management

Maintain positive relationships with parents and help promote and uphold the interests and image of the school

Maintain confidentiality at all times and represent the school professionally

Adhere to school policies and procedures

About you

Present a positive front of house experience for members of the school community and visitors

Have strong communication skills including a willingness to use greetings in Te Reo Māori

Be highly organised and efficient

Show integrity and empathy when dealing with others and sensitive issues

Be flexible and willing to learn

Have recent experience using Edpay, Xero, ENROL and the Google Office Suite

Be able to work independently

Hold or be willing to obtain First Aid Qualification