Senior School Administrator

Aotearoa New Zealand Association of Social Workers; Kaipātiki; On-site; NZD 50,000 - 55,000; Full time

Benefits offered by this job

First aid allowance

Job summary

Sunnybrae Normal School in Auckland seeks a Senior School Administrator to support the Principal as PA, act as Board Secretary, and oversee governance, international student programs, and personnel records. The role emphasizes independent problem-solving, discretion with confidential information, and strong Google Suite skills in a dynamic school environment.

The position requires 37.5 hours per week during term time, with a 8.00am–4.00pm schedule, and includes working with a diverse

Qualifications

• Is able to manage complex situations.
• Can analyse a range of administrative and operational problems and resolve them independently.
• Is able to maintain confidentiality.
• Has great verbal and written communication skills with a strong eye for detail.
• Builds positive and empathetic relationships with our diverse staff, whānau and children.
• Has a genuine interest or commitment to manaakitanga and integrating basic te reo Māori in your work.
• Has strong digital skills, specifically with the Google Suite.
• Have a great sense of humour and a caring and nurturing personality.

Responsibilities

• Executive Governance & PA Support: Act as the Board Secretary. You will prepare meeting agendas, compile and distribute Board papers, take minutes at evening Board meetings, and manage Board correspondence.
• International Student Management: Take full ownership of the International Student program.
• Personnel & Recruitment Administration: Support the Senior Leadership Team (SLT) with recruitment administration.
• Operations & Property Liaison: Manage venue hire and actively work to grow this aspect of school operations, alongside managing grant applications from submission to accountability.
• Strategic Manaakitanga: Lead our school office culture by organising staffroom wellbeing initiatives, Board catering, and coordinating key school-wide community functions and events.
• Office Team Leadership: Supervise, collaborate with and coordinate our School Admin team, ensuring high-quality, professional administrative service.

Skills

Complex issues

Problem analysis

Confidentiality

Communication

Interpersonal skills

Manaakitanga/Te reo Māori

Google Suite

Humour & empathy

Job description

Grade 4 - $33.08-$36.75, subject to skills and experience (plus first aid allowance once certified).

At Sunnybrae Normal School, our school office is the welcoming space where we connect with our vibrant, multicultural community. We pride ourselves on weaving manaakitanga (hospitality, care, and respect) into every interaction.

Our school/kura requires a Senior School Administrator to work 37.5 hours per week, term time only. This is a permanent term position, ideally commencing on or before Monday 12th October. Hours will be between 8.00am - 4.00pm Monday to Friday. The position joins two other office administrators in the office team.

The Role

This is a multi-faceted position designed for an administrative professional who thrives in a dynamic, child-centred environment. Acting as the Principal's PA and Board Secretary, you will oversee our school's compliance networks, coordinate the International Student program, manage personnel records, and provide operational leadership.

This position requires a high level of independent problem-solving, advanced competency, and discretion when handling sensitive or confidential information.

Who we are looking for:

• Is able to manage complex situations
• Can analyse a range of administrative and operational problems and resolve them independently
• Is able to maintain confidentiality
• Has great verbal and written communication skills with a strong eye for detail.
• Builds positive and empathetic relationships with our diverse staff, whānau and children.
• Has a genuine interest or commitment to practising manaakitanga and integrating basic te reo Māori in your work.
• Has strong digital skills, specifically with the Google Suite.
• Have a great sense of humour and a caring and nurturing personality.

Duties include:

• Executive Governance & PA Support: Act as the Board Secretary. You will prepare meeting agendas, compile and distribute Board papers, take minutes at evening Board meetings, and manage Board correspondence.
• International Student Management: Take full ownership of the International Student program. Personnel & Recruitment Administration: Support the Senior Leadership Team (SLT) with recruitment administration.
• Operations & Property Liaison: Manage venue hire and actively work to grow this aspect of school operations, alongside managing grant applications from submission to accountability.
• Strategic Manaakitanga: Lead our school office culture by organising staffroom wellbeing initiatives, Board catering, and coordinating key school-wide community functions and events.
• Office Team Leadership: Supervise, collaborate with and coordinate our School Admin team, ensuring high-quality, professional administrative service.

Applications close on Friday 11th September at 12pm.

Terms & Conditions of this role are covered by the Support Staff in Schools' Collective Agreement 24 March 2026 - 23 June 2028

This role is subject to a satisfactory police check carried out by Sunnybrae Normal School.