Executive Office & Travel Manager

Cookes; Howick; On-site; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Free parking

Supportive and friendly working env

Personal and professional development

Competitive remuneration package

Job summary

Cookes is seeking a capable Executive Assistant in New Zealand to manage and coordinate travel for the General Manager, prioritising access to align with business needs. You will support the GM and SLT, prepare information for meetings, and oversee events, procurement, and office assets.

The role requires strong organisational and communication skills, discretion, and the ability to stay composed in a busy environment.

Qualifications

• 5+ years' experience in a similar role with progression intent.
• Trusted and confidential in handling sensitive information.
• Self-starter, proactive, adaptable and responsive.
• Ability to quickly build positive relationships with the team.
• Tech savvy with strong written and verbal communication.
• Willing to suggest and implement changes as needed.
• Highly organised with excellent time management in a dynamic environment.

Responsibilities

• Manage and coordinate travel arrangements for the General Manager, ensuring compliance with internal policies.
• Work closely with the GM to prioritise access according to business priorities.
• Facilitate communication between the GM and management team members.
• Gather and prepare information for business meetings and presentations.
• Organise Senior Leadership Team (SLT) meetings, regional meetings, and conferences within budget.
• Maintain awareness of business operations to exercise sound judgment.
• Organize events, functions, and catering for Head Office staff.
• Manage Head Office assets such as pool cars and equipment.
• Oversee the travel management account with Quay Travel for Cookes travel needs.
• Maintain stationery supplies and coordinate procurement.

Skills

Travel management

Confidentiality

Relationship building

Tech savvy

Excellent communication

Organised / time management

Proactive / self-starter

Tools

Quay Travel

Job description

Cookes is seeking a capable Executive Assistant in New Zealand to manage and coordinate travel for the General Manager, prioritising access to align with business needs. You will support the GM and SLT, prepare information for meetings, and oversee events, procurement, and office assets.

The role requires strong organisational and communication skills, discretion, and the ability to stay composed in a busy environment.