Office Manager

Cookes; Howick; On-site; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Free parking

Supportive and friendly working env

Personal and professional development

Competitive remuneration package

Job summary

Cookes is seeking a capable Executive Assistant in New Zealand to manage and coordinate travel for the General Manager, prioritising access to align with business needs. You will support the GM and SLT, prepare information for meetings, and oversee events, procurement, and office assets.

The role requires strong organisational and communication skills, discretion, and the ability to stay composed in a busy environment.

Qualifications

• 5+ years' experience in a similar role with progression intent.
• Trusted and confidential in handling sensitive information.
• Self-starter, proactive, adaptable and responsive.
• Ability to quickly build positive relationships with the team.
• Tech savvy with strong written and verbal communication.
• Willing to suggest and implement changes as needed.
• Highly organised with excellent time management in a dynamic environment.

Responsibilities

• Manage and coordinate travel arrangements for the General Manager, ensuring compliance with internal policies.
• Work closely with the GM to prioritise access according to business priorities.
• Facilitate communication between the GM and management team members.
• Gather and prepare information for business meetings and presentations.
• Organise Senior Leadership Team (SLT) meetings, regional meetings, and conferences within budget.
• Maintain awareness of business operations to exercise sound judgment.
• Organize events, functions, and catering for Head Office staff.
• Manage Head Office assets such as pool cars and equipment.
• Oversee the travel management account with Quay Travel for Cookes travel needs.
• Maintain stationery supplies and coordinate procurement.

Skills

Travel management

Confidentiality

Relationship building

Tech savvy

Excellent communication

Organised / time management

Proactive / self-starter

Tools

Quay Travel

Job description

Key responsibilities

• Manage and coordinate travel arrangements for the General Manager, ensuring compliance with internal policies
• Work closely with the GM to prioritise access according to business priorities
• Facilitate communication between the GM and management team members
• Gather and prepare information for business meetings and presentations
• Organise Senior Leadership Team (SLT) meetings, regional meetings, and conferences within budget
• Maintain awareness of business operations to exercise sound judgment
• Organize events, functions, and catering for Head Office staff
• Manage Head Office assets such as pool cars and equipment
• Oversee the travel management account with Quay Travel for Cookes travel needs
• Maintain stationery supplies and coordinate procurement

About you

• At least 5 years' experience in a similar role, with the desire to progress
• Trusted and confidential
• Self-starter, proactive, adaptable and responsive
• Ability to quickly build positive relationships with the team
• Tech savvy
• Quick to act in high pressure or stressful situations
• Excellent written and verbal communication skills
• Won't be afraid to suggest and make changes
• Highly organised with an ability to manage time effectively in a role with lots of moving parts

• Free parking
• Supportive and friendly working environment
• Opportunities for personal and professional development
• A competitive remuneration package

About us

At Cookes, we pride ourselves on fostering a supportive and friendly working environment. We are dedicated to quality and service in all we do. Cookes is a proud part of Bekaert, a global market and technology leader in steel wire transformation and coating technologies, employing over 22,000 people worldwide. Headquartered in Belgium, Bekaert has a comprehensive understanding of core materials and applications across several industries, from construction to automotive. Being part of Bekaert means we are driven by innovation, sustainability, and creating value for our clients.