Executive Assistant & Office Manager

Motor Trade Finance Limited; Auckland; On-site; NZD 85,000 - 110,000; Full time

Job summary

Motor Trade Finance Limited in Auckland seeks an experienced Executive Assistant & Office Manager to provide proactive support to our CEO, Deputy CEO and senior leaders, and to keep the Auckland hub running smoothly.

Based at the Auckland Hub, you'll coordinate board activity, manage facilities and relationships, and help create a high-performing, discreet, well-organised office environment.

Qualifications

• Experience supporting C-suite executives in a fast-paced environment.
• Demonstrated ability to manage confidential information with discretion.
• Strong organisational and prioritisation skills with proactive problem-solving.

Responsibilities

• Provide trusted, proactive support to the CEO, Deputy CEO and Senior Leadership Team, anticipating needs and priorities.
• Lead the coordination of Board and Committee activity, meetings, papers and executive correspondence for governance and follow-through.
• Oversee Auckland office operations, facilities, suppliers and workflows to maintain a professional, high-performing environment.

Skills

Executive support

Board coordination

Facilities management

Stakeholder engagement

Job description

We’re looking for an experienced Executive Assistant & Office Manager to join our Auckland Hub team. You’ll provide trusted, proactive support to our CEO, Deputy CEO and senior leaders, while ensuring the smooth day-to‑day operation of our Auckland office. Working closely with our Dunedin-based Executive Assistant & Office Manager, you’ll coordinate executive and board activities, manage key relationships, and help create an efficient, high‑performing environment. This is a high-impact role suited to a highly organised professional with exceptional judgement, discretion, and the ability to thrive in a fast‑paced environment.

• Location: Auckland
• MTF National Office

About the team

Are you ready to join a high-performing team where your work will make a real difference? We’re driven to make the financial lives of New Zealanders better, and we’re looking for someone who loves being organised, bringing clarity to busy environments, and helping others perform at their best. If that sounds like you, this could be your dream job.

MTF Finance is punching above its weight in the competitive finance sector, and we’re on a mission to help Kiwis do more. We’re a trusted household brand powered by local relationships, smart technology, and a bold ambition to keep growing.

About the role

We’re looking for an exceptional Executive Assistant & Office Manager to keep our senior leaders and Auckland hub running smoothly. You’ll provide proactive support to our CEO, Deputy CEO, wider leadership team and, when required, the MTF Board of Directors.

Based at our Auckland Hub, you’ll partner closely with our Dunedin-based Executive Assistant & Office Manager to deliver seamless, coordinated support across both locations.

This is a trusted, high impact role for someone with exceptional judgement, discretion, and organisation. You’ll anticipate needs, stay ahead of priorities, handle sensitive matters with confidence, and build strong relationships across MTF and with external stakeholders.

Key responsibilities

• Provide trusted, proactive support to the CEO, Deputy CEO and Senior Leadership Team, anticipating needs, managing competing priorities, and ensuring leaders remain informed.
• Lead the coordination of Board and Committee activity, including meetings, papers, actions and executive correspondence, ensuring strong governance, timely decision making and effective follow through.
• Oversee the effective operation of our Auckland offices, managing facilities, suppliers, contractors, systems and workflows to ensure a professional, efficient and high-performing environment.

What you'll bring:

• Experience in an Executive position reporting directly to a CEO or Executive member with proven professional maturity, and emotional intelligence.
• Demonstrated experience providing senior executive support in a complex, fast‑paced environment, with the confidence to anticipate needs, manage ambiguity, and add value beyond task completion.
• Exceptional judgement and discretion when handling confidential, commercially sensitive, reputational, or people related information.

Candidates must possess a verified form of photo identification and the legal right to work in New Zealand. Any offer of employment is subject to clear reference checks, credit, Dow Jones Watchlist and criminal history checks. Please be advised that only those candidates shortlisted will be contacted.