Executive Assistant to Secretary General — Governance

Universities New Zealand; Wellington; Presencial; NZD 65.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Heart of Wellington-based team

Diverse governance role

Collaborative professional environment

Descripción de la vacante

Universities New Zealand – Te Pōkai Tara is seeking an experienced Executive Assistant to provide high-level support to the Secretary General and the wider team in Wellington. You will manage diaries, coordinate governance meetings, prepare papers and briefing materials, and oversee office administration and records management.

You will build strong relationships with internal and external stakeholders, including senior university leaders and government partners, while handling sensitive

Formación

• Significant experience as an Executive Assistant or senior administrator.
• Experience supporting boards, committees, or governance groups.
• Outstanding organisational skills and attention to detail.
• Strong written communication and document preparation abilities.
• Advanced Microsoft Office skills and experience with document management systems.
• Ability to manage competing priorities and maintain confidentiality.

Responsabilidades

• Diary management, meetings, travel, and correspondence for the Secretary General.
• Coordinate governance and committee meetings, including agendas, papers, minutes and action tracking.
• Prepare high-quality documentation, presentations, reports, and briefing materials.
• Support office administration, supplier coordination, onboarding and records management.
• Build strong relationships with internal and external stakeholders while handling sensitive information with discretion.

Conocimientos

Executive support

Governance support

Organisational skills

Written communication

Confidentiality

Stakeholder engagement

Herramientas

Microsoft Office

Document management systems

Descripción del empleo

Universities New Zealand – Te Pōkai Tara is seeking an experienced Executive Assistant to provide high-level support to the Secretary General and the wider team in Wellington. You will manage diaries, coordinate governance meetings, prepare papers and briefing materials, and oversee office administration and records management.

You will build strong relationships with internal and external stakeholders, including senior university leaders and government partners, while handling sensitive